Personal assistant

Talent Solution TAPFIN London, United Kingdom Posted 5 days ago Contract £22 - £25 per hour Personal Assistant£22 P/H PAYELondon (Hybrid)7 month contract Our client are currently searching for a Personal Assistant to join their team in London to help support the Bankers within the Global Banking arm.Responsibilities:· Represent the Banker, exercising confidentiality, discretion and personal sensitivity in all aspects of the role, exercising judgement Own and manage multiple complex diaries, using initiative to resolve conflicts and anticipating the banker’s requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time Anticipate, coordinate and manage complex international travel and meeting schedules and prepare itineraries Timely reconciliation and submission of all travel and expenses Manage and maintain key communication networks, building excellent rapport within team and maintaining effective relationships showing discretion as required Maintenance of client information on systems Project manage and organise large events/conferences as appropriate to the role Provide cover as appropriate, working collaboratively with other team members, ensuring phone line(s) are manned at all times. Consistently demonstrate a willingness to own/tackle problems as they arise and ability to identify issues for upward referral Ensure own, and enable bankers, timely compliance with policies, procedures and protocols, including performance review process Operate within policy and seek to use the most cost effective solutions, eg travel/expenses requests are within policy and budget, encourage greater use of video conferencing as an alternative to travel, managing room bookings (no shows) etc Role model and ambassador for desirable secretarial behaviours and competencies, providing cover for others in the team as requested Support on technology eg for presentations, video conferencing etc Filing archiving and destruction Ad hoc duties as required by the business Skills / Experience: Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions Exercise confidentiality, discretion and personal sensitivity in all aspects of the role Experience in dealing with people Strong teamwork skills Ability to build and maintain strong internal and external relationships Timely escalation of issues Proactive with good organisational skills and forward planning Excellent communication skills Project professionalism at all times being resilient under pressure Job ID IDIBU-21777