Executive personal assistant

Executive Personal Assistant Based at the London Office in Bedford Square with some travel to the Edinburgh Office every so often. Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over euro;13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People #39;s Postcode Lottery, founded in 2005. The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People #39;s Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office. The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People #39;s Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh. The Assistant will also provide support as required when other senior leaders are using the London office. Key responsibilities: efficient calendar management and handling of phone calls. manage emails, correspondence, and prepare presentations. schedule appointments, meetings, and business dinners. manage visitors to the London office, as the first representative of the company. create action lists and monitor/ensure follow-up. organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc. actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group. share useful and practical cultural information about London and GB. serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination. Essential Skills: proven experience as assistant to a senior executive or similar high-level administrative role. exceptional organisational and time-management skills. strong written and verbal communication abilities. proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams). ability to handle sensitive and confidential information discreetly. adaptability and ability to thrive in a fast-paced environment. ability to work effectively under the pressure of deadlines. high level of professionalism and attention to detail. Benefits of working with us: You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care. We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad. We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we #39;ve achieved together. You #39;re regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support. What you need to do now If you #39;re interested in this role, click #39;apply now #39; to forward an up-to-date copy of your CV, or call us now. If this job isn #39;t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T C #39;s, Privacy Policy and Disclaimers which can be found at (url removed)