Project administrator hs w team

Job Advert Project Administrator to HS W Team Job Summary The HSW Administrator supports the HSW team by providing reliable administration function to help ensure the smooth day-to-day running of the team and the overall programme. Key Responsibilities Reporting: Daily, weekly monthly reporting Client reporting Contractors reporting (if required) Team holiday, sickness monitoring/ approval via multiple spreadsheets Systems Administration: Set-up new starters on systems Remove leavers from the systems Coordinate the required training for users General Administration: Document formatting Monitoring HSW and Project training email accounts Producing and formatting Excel spreadsheets General ad-hoc duties using MS Forms, Excel, Word Power Point Working closely with HR finance to organise all Health, safety, and wellbeing training across the entire project. Organise weekly Leadership tours and schedule Quarterly Safety Inspections Liaise with on-site nurse and Occupational Health partners for well-being and occupational health campaigns Health Safety and wellbeing training co-ordination for project Organising and promotion of upcoming HS W initiatives (on site and in the office) Update daily, weekly, monthly spreadsheets Overseeing H S processes and procedures Monitor H S systems for outstanding actions, observations and inspections Troubleshooting project systems, liaise with document control and IT department if necessary Working with procurement, creating requisitions Updating/ monitoring strategy Creating budget Expenses for Team activities or meetings, not general personal expenses Meeting Administration: Booking meeting rooms Creating meeting agendas Regular Minute taking Co-ordinating workshops and sub-contractor meetings Collating distributing packs Regular board minute taking Helping drive/ initiate wellness campaigns Organising team/ department events/ workshops Desire to want to learn about HSW, with an aim to move into a HSW role. Person Specification Technical Competencies required The key technical competencies required to perform the role well are outlined below. Good knowledge of ICT systems Ability to use office software- word, excel etc. Behavioural Competencies required The key behavioural competencies required to perform the role well are outlined below. Good team player Organised with a strong attention to detail Strong internal customer focus Willing and able to act under own initiative Enjoys taking on new responsibilities Seeks to develop and take on new responsibilities therefore adding Qualifications, Certifications and Experience required Relevant proficiency qualification Page 2 / 2