Part time team administrator capital allowances team

An exciting new opportunity in our Capital Allowances Team to join as a Team Administrator on a Part Time basis. Role Overview : Based in both our West End Head Office and our City Office, the successful candidate would be required to provide full secretarial / admin support to the highly successful Capital Allowances team within the Savills Professional Services Division, as well as supporting the Head of Department. The ideal candidate should be used to working in a busy and fast paced environment, have excellent attention to detail and have a strong secretarial background, being organised and able to take initiative and build a rapport with both team members, colleagues within the wider business and clients. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. They should be looking to further develop their skills set and generally challenge themselves and be able to work with a team who spend time out of the office seeing clients and inspecting properties. They should also be able to demonstrate the importance of dealing with clients and providing excellent customer service to a large and varied client base across the UK. Team Overview : We have established a truly multi-disciplinary team, qualified in surveying, accountancy, tax and law. As a result, our team of specialists has built a reputation for providing the highest quality of service, covering the whole of the UK and Ireland from bases in our London and Manchester offices. The candidate will be reporting to the Head of Department and a team of 6 which consists of 1 Associate Director based in Manchester and 1 Director, 2 graduates and an Analyst also based in London. Key Responsibilities : Registering new jobs on Dynamics (training will be provided) Maintaining (and setting up) department schedules / records and filing systems Answering phones and dealing with enquiries or taking messages Typing correspondence, collating, printing and binding reports when required Adhoc diary management, booking travel arrangements and organising social events. Develop and maintain communication, both within your team and other teams Train new team members on admin matters (My HR, Dynamics, My Expenses) Ensure the team submits through My HR all leave requests, travel loans and other online forms. Ensure all holiday / sickness and other leave records are maintained for the team in My HR. Ensure all team members keep all personal details in My HR up to date Participate in and assist the head of team with the annual Performance Appraisal Process. Liaise with National team members on a regular (daily) basis Ask questions, interact and discuss the objectives and day to day work of your team. Provide assistance to team members wherever possible Archive back up files on a monthly basis after ensuring files are signed off and team members enter data to database / Google Earth. Data entry in dedicated Valuation software (training will be provide Comply with Savills Group IT Policy and Data Protection Act Finance Tasks : Assist HOD in preparation of monthly projects list ensuring high level of accuracy Raising monthly invoices / credit notes in a timely fashion based on the projects list Weekly housekeeping reports on debtors and disbursements to include writing off disbursements where required and monitoring / chasing debtors on a regular basis. Maintain fee spreadsheets and reconciliation to Accounts systems Inputting expenses on My Expenses (training will be provided) for the team as required. Marketing tasks Support team with pitch / presentation requirements and marketing initiatives Handle administrative duties relating to annual newsletters, mailouts and seminar programmes. Work with HOD on existing client relationship management for 700 clients plus Work with HOD on wider client opportunities within the Savills UK business (CRR Initiative). Key Skills : Previous experience in a Team Secretarial / Administration role within a busy property related professional services environment. Property experience would be advantageous Advanced knowledge of all Microsoft Office packages i.e. Excel, Word, PowerPoint, Outlook (essential). Previous use and knowledge of Dynamics to an advanced level (preferred, training will be provided) An understanding of HR systems, preferably My HR Proactive organisation, co-ordination and prioritising skills, with an eye for detail Ability to take responsibility for production of high quality and accurate work Excellent typing skills, with exceptional accuracy Professional and confident telephone manner, when dealing with clients and colleagues. Excellent verbal and written communication skills Excellent time management skills Ability to multitask and to work accurately and effectively under pressure Understanding the principles and practice of client care Exercise confidentiality and discretion at all times Ability to work in a team and appreciate team dynamics, whilst also work on their own and use their own initiative. Network and build rapport with the wider internal Admin Rep Community Genuine desire to work for a small team within a large corporate environment Enthusiasm and commitment to provide exceptional support Apply Now Savills employee offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.