Executive assistant

Ref Number B02-05939 Professional Expertise Administration and Business Support Department School of Life Medical Sciences (B02) Location London Working Pattern Full time Salary £40,524 - £48,763 Contract Type Permanent Working Type Hybrid (20% - 80% on site) Available For Secondment No Closing Date 07-Nov-2023 About us UCL Institute of Ophthalmology conducts cutting-edge research, attracting principal investigators, post-doctoral fellows and MD/PhD students of the highest international calibre to a stimulating research environment. The Executive Assistant is pivotal within the Institute Executive Office at the Institute of Ophthalmology. The postholder is responsible for providing high level EA support to Institute leadership, including the Director and Institute Manager. This includes working closely with the Institute Executive Team to support the smooth and effective functioning of the Institute. About the role The Executive Assistant is a key member of the Institute Operations Team, providing high level executive support as part of the Institute Executive Office. Working closely with the Institute Director, Institute Manager, Deputy Institute Manager the postholder will provide proactive administrative and operational support across the breadth of the Institute Executive Office’s activities. The role holder will be the first point of contact for the Director’s Office and interacts with many people within and external to UCL; thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined. This is a permanent position and the salary is offered at UCL grade 7 (£42,099 - £50,585) About you The successful candidate will have previous experience of providing senior level administrative and secretarial support to individuals in a leadership role operating in a complex organisation. They will have a high level of interpersonal skills with the ability to communicate effectively and professionally, both orally and in writing. A sound knowledge of IT and excellent word-processing skills are also essential, as is experience of managing a busy and complex electronic diary. The postholder is required to work both independently and in collaboration with colleagues within the Institute of Ophthalmology, UCL, and externally. What we offer Working with some of the greatest intellects in the world, UCL also offers a generous pension scheme and holiday allowance, plus closure and bank holidays as well as enhanced parental pay and more. Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more. Application Process If you have any queries regarding the vacancy please contact Nick Burt (email: [email protected]). If you have any queries regarding the application process, please email: [email protected]. A job description and person specification can be accessed at the bottom of this page. To apply for the vacancy please click on the Apply Now button below. Please ensure you attach your CV and highest academic qualification. In addition, please ensure you provide a personal statement outlining how you meet the criteria to support your application, as candidates will be shortlisted based on this information. Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality. The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.