Personal assistant pa team administrator

Lloyd’s is the world’s leading insurance and reinsurance marketplace. We share the collective intelligence and risk sharing expertise of the market’s brightest minds, working together for a braver world. Our role is to inspire courage, so tomorrow’s progress isn’t limited by today’s risks. Our shared values: we are brave; we are stronger together; we do the right thing; guide what we do and how we act. If you share our values and our passion to build a future that’s more sustainable, resilient and inclusive, you’ll find a home at Lloyd’s – build a braver future with us. Lloyd’s is the world’s leading insurance and reinsurance marketplace. Yet the world is changing, and Lloyd’s is changing too – nimbler, faster, and able to offer customers and employees more products, services and insights supported by technology, innovation and the continuing desire to protect people, businesses and communities. The vision for the Future at Lloyd’s is to make Lloyd’s the most technologically advanced marketplace in the world, and Lloyd’s is also where you can bring your future to life The Blueprint 2 (BP2) team are supporting Velonetic (previously the London Market Joint Ventures), managing agents, brokers and relevant market technology vendors across engagement, development and execution of their adoption strategies. They are supporting adoption readiness across the market by combining subject matter expertise and a delivery mindset to ensure market participants are developing effective internal strategies that will allow them to successfully onboard to the BP2 programme. Lloyd’s are seeking to recruit a Team PA to provide comprehensive PA and team support to the team reporting to directly to the Future at Lloyd s Market Engagement and Adoption Lead. You will support the effective operation of the market engagement and adoption team, comprising staff from Lloyds, LIMOSS and Velonetic. Principal Accountabilities of the Personal Assistant / PA / Team Administrator Ensure the Senior Managers are adequately prepared for upcoming meetings, trips and events with the appropriate information and paperwork Pro-active preparation of documents such as letters and presentations, e.g. identify queries that require a standard response, and either respond directly or prepare a draft Arranging, preparing and coordinating meetings, events, and presentations (including agendas, content and venues both internally and externally) Maintain good relationships with key stakeholders, support staff and senior market and programme contacts Extensive diary management for 2 - using Microsoft Outlook and any associated tools Organise travel arrangements and schedules, including some international travel as required Preparing and submitting expenses and raising orders/requisitions using Workday Responding to queries via email Acting as first point of contact and ‘host’ for both internal and external visitors Providing broader support for the Senior Managers in organising major market wide workshops in support of a range of initiatives as required Management of new start set up and team annual leave Provide cover to other Future at Lloyds team assistants/PAs Skills and Knowledge Team assistant / PA experience Experience with Microsoft Office and other relevant software packages, particularly Word and PowerPoint Organisational and secretarial skills Able to prioritise workload with minimum of supervision Good judgement and ability to make sound decisions on own initiative, whilst being able to identify risk and escalate issues Influencing skills, with the ability to work and communicate with stakeholders (both internally and externally) at all levels of seniority Ability to form good working relationships with peers across all areas of the organisation Ability to deal with sensitive and confidential information with discretion and in an appropriate manner, maintaining the confidentiality of information as necessary Basic financial accounting and expense monitoring skills Diversity and inclusion are a focus for us – Lloyd’s aim is to build a diverse, inclusive environment that reflects the global markets we work in. One where everyone is treated with dignity and respect to achieve their full potential. In practice, this means we are positive and inclusive about making workplace adjustments, we offer regular health and wellbeing programmes, diversity and inclusion training, employee networks, mentoring and volunteering opportunities as well as investment into your professional development. We understand that our work/life balance is important to us all and that a hybrid of working from the office and home can offer a great level of flexibility. Flexible working forms part of a total reward approach which offers a host of other benefits over and above the standard offering (generous pension, healthcare, wellbeing etc). These include financial support for training, education development, a benefit allowance (to spend on our flexible benefits such as gym membership, dental insurance, extra holiday or to partake in our cycle to work scheme), employee recognition scheme and various employee discount schemes. By choosing Lloyd s, you ll be part of a team that brings together the best minds in the industry, and together with our underwriters and brokers, we create innovative, responsive solutions allowing us to share risk and solve complex problems. NO AGENCIES PLEASE JOB REF: AWDO-P11302 This job is being advertised by AWD online on behalf of Lloyd’s PA Jobs | PA | Personal Assistant | Team Secretary | Secretarial | Executive Assistant | Senior Administrator | Team Assistant | MS Office