Administrator

Administrator HMP Rye Hill, Rugby GBP 23,860.64 per annum Full Time : 40 hours per week Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re:integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and staff build positive and supportive relationships with the prisoners in their care. HMP Rye Hill is a category B training prison situated in the village of Willoughby, near Rugby in Warwickshire, holding approximately 664 sentenced male adults. Due to expansion, we are looking for full:time Administrators to join the Team to provide an effective and efficient administration service to a functional/ departmental team. Responsibilities: : Provide a full administrative service so that the needs of the functional/departmental team are met. : Ensure that key worker caseloads are allocated correctly, and that all keyworker staff are advised when they receive a new prisoner. : Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements. : Organise and co:ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met. : Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required. : Collate, produce and distribute regular and ad:hoc statistics and reports so that individuals and departments receive accurate up to date information. : Deal with all routine queries so that an appropriate response is provided. : Provide information from CMS Activity Lists to support daily Key Worker Delivery. : Collate and distribute information and reports on Key Worker team activity to ensure contractual compliance. : Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments). : Provide the Management and the Team with any additional requests for support. : Assist in the promotion of creating a positive Health and Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner and follow the applicable safe systems of work for the role. : The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time THE IDEAL CANDIDATE: Essential Skills: : Ability to use Word, Excel, PowerPoint and Outlook Email and Calendar and New and Classic NOMIS. : Strong attention to detail. : Strong communication skills both written and verbal Desirable Skills: : Previous experience in similar role In return, you can expect to be rewarded by receiving a competitive salary, holiday entitlement, life assurance, company pension, comprehensive training and career development. If you join us, you can be sure that you ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Equality and Diversity is an important part of Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during