Administrative assistant

North Bridge House Nursery and Pre-Prep West Hampstead is seeking to recruit an highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. As an Administrative Assistant, you will provide support to various departments within the organization and ensure the smooth operation of daily administrative tasks. Responsibilities: * Run the School reception and office, supporting the senior leadership team, teaching staff, pupils and parents; ensuring the smooth running of the administration aspects of the school. * Be the first point of contact for parents, visitors and contractors and will need to ensure that all school safeguarding procedures are strictly adhered to by these persons. * Monitor the attendance of pupils and will follow up all absences in a timely fashion. * After School Clubs, Tea and Breakfast Clubs and Holiday Camp ndash; manage club bookings, liaise with parents accordingly and create offers using our School App. * Orders ndash; Ensure that paper and photocopy ink is ordered for the whole school in addition to any office stationery required. Track the order process, ensuring that deliveries are swiftly delivered to the recipient * The ability to work independently is essential to this role, whilst being proactive and organised to meet deadlines. * IT literate, with the extensive knowledge of MS Office Applications. * You will provide administrative support to the Head of School as required. Requirements: * Previous experience as school/nursery administrator/receptionist * Must be confident in working in a fast-paced environment * Must be able to answer the phone is a respectable manor * Carry out data tasks to a high level * Outstanding interpersonal skills are a must as is an ability to communicate effectively in both the written and verbal form. * Positive and willing to learn attitude * Have a DBS on the update service or willing to do a new DBS * Have the #39;right to work #39; in the UK We can offer: * Happy and friendly environment * Supportive colleagues * Delicious, complimentary meals (plus free tea and coffee) * 25 days holidays + bank holidays How to apply: Email: Valentina Ronchi (SCR Champion) for a job description and application form. Closing date for applications: Deadline for applications ndash; by 4 pm on 25th March 2024. EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT. Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. The appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity if the candidate has lived in the UK. Criminal police checks for all other countries lived or worked in for a period of 3 months or more since the age of 18 within the last 10 years (irrespective of whether they worked in those countries) will also be required Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply