Office assistant

Job details Salary Salary up to £35,000 plus benefits Discipline People Reference014602 Contact NameAJ Marsh N Brown – who we are and why work for us? At N Brown, we’re committed to building a diverse workforce and creating an inclusive environment that values equality for all. Our vision is that by ‘championing inclusion, we’ll become the most loved and trusted fashion retailer’. Diversity, Equity, and Inclusion are, therefore, at the heart of our culture. We’re a forward-thinking digital retailer with a financial services proposition to be proud of. We’re customer-obsessed, serving them through three core brands: JD Williams, Simply Be, and Jacamo. We’re experienced, with over 160 years of trading under our belt. We’re inclusive, as we believe in fashion without boundaries; and we’re sustainable, striving to make as little impact on the planet as possible. The role The Office Assistant supports the Director of Supply Chain based in Shaw to make the most effective use of time through diary management and performing a range of tasks in a professional and discreet manner. To maintain the smooth running of the office and to act as the key point of contact for internal and external contacts. Salary up to £35,000 plus benefits What will you do as an Office Assistant in Supply Chain at N Brown? Organising and maintaining the diary and expense submission of the Director of Supply Chain, making appointments with external and internal parties, ensuring that meetings run to time and that the meetings commence on time with all the necessary documentation. Supporting the division in co-ordinating Senior Leadership monthly meetings, minute taking, action and follow up. Managing emails for the Director of Supply Chain, discussing, and actioning where appropriate and ensuring that following up action takes place to specified deadlines, maintaining housekeeping system for emails. Provision and management of daily action tasks to ensure that papers are provided for meetings and boards and outstanding actions are chased and deadlines met. Dealing with incoming post, taking dictation, writing letters, and preparing responses where necessary. Arranging local and foreign travel (where necessary) and accommodation for meetings and events Collation of relevant information for divisional papers and reports and documents as required to a high standard of accuracy and professionalism. Collation, coordination, and preparation (where appropriate) of presentations to be given to relevant parties (internal and external). Collation and maintenance of gifts and hospitality logs for Audit purposes. Sourcing and preparation of location for on and off-site events to include collation of preparation work, and presentation materials, coordination of event management with chosen venues, attending and aiding and technical expertise as required and within the budget specified. Maintaining the budget for the department, ensuring budgets are managed and maintained working with the Commercial Finance Manager and SLT. Maintain an agenda of full site and shift briefings covering events e.g., On Trend, Vibe playback, Strategy sharing by departments including facilities coordination for room setups. Preparation of weekly huddle packs including financial performance, agendas, key department callouts and department shoutouts and the supporting SLT leadership of the events. Based Shaw, Hadfield and N Brown Hubs What skills and experience will you have? Relevant experience in a similar role Strong knowledge of office management, Excel, Microsoft suites and administration. Seeking a skilled and organised individual to effectively support the demanding schedule of an executive member. Clear and concise communication skills required for drafting emails, memos, and reports. Proficiency in office tools, adaptability to new technologies, and comfort with virtual communication. High discretion, confidentiality, and integrity crucial for handling sensitive information professionally. Proactive problem-solving, initiative, and resourcefulness in streamlining processes for the executive member. If you re dynamic, experienced in high-level administrative support, and thrive in a fast-paced environment, apply now! What’s in it for you? 24 days holiday (+ 8 bank holidays) with the option to buy an additional 10 days Annual bonus scheme Enhanced maternity and adoption leave Access to Apricity, a self-funding IVF benefit at a reduced rate Company pension with up to 8% N Brown contribution Mental Health support both internally and externally, including access to our wellbeing champions and counselling services A range of financial wellbeing support Colleague discount across all N Brown brands Onsite café with subsidised rates and local restaurant discounts! Life Assurance and Private Medical Insurance Paid volunteer time – all our colleagues can take a full day paid to volunteer for a charity of their choice Our promise to you: We’re an equal opportunity employer and value diversity. We do not discriminate based on race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. What happens when you apply to a role at N Brown? As soon as we receive your application, we’ll send you an email to let you know. We always aim to come back to you as soon as possible with an update and we really appreciate you taking the time to apply for a role with us. Good luck!