Executive assistant

Job Description We re now recruiting an Executive Assistant based in our London office, to provide a high level of organisational and administrative support for the Managing Director and Senior Management Team. As an Executive Assistant you will be able to anticipate upcoming work demands and plan effectively to ensure our Executives are well supported. You’ll support the Senior Management Team in delivering their objectives across Marketing, Product, Strategic Relationships, PR and Brand and Strategic Planning. What does the job involve? The key responsibilities of the role are as follows: Executive support; booking travel/accommodation, managing diaries, monitoring inboxes and processing expenses. Preparation and distribution of senior management meeting packs including for Executive Committee and Board Organise, attend, and take minutes at internal and external meetings and ensure follow up Ensure that executives are prepared ahead of meetings: Assist with any research, reports or presentations they are due to submit. Support with any actions they have been assigned. Oversee Exec workloads: Assist them in meeting key objectives or other work they have been assigned. Manage their time to ensure they are working effectively. Where possible, field questions or process smaller pieces of work. Supporting senior management in maintaining Senior Management Function handover documents including contracts register and governance documents Collaborate closely with senior management to plan, co-ordinate and deliver events, presentations, and communication activities, ensuring appropriate messages are aligned to business strategy and communicated to key audiences. Support London Office Manager with office management duties Competence, Knowledge Skills: Significant experience of working in similar roles at an executive level Educated to degree level (or equivalent) and has an A*-C in GCSE English and Maths (or equivalent) Advanced skills in Office365 (Sharepoint, Excel, PowerPoint in particular), audio typing, electronic diary and email management. Experience in project management tools like Trello are desirable An interest in the DIY investing market would be an advantage but not crucial Highly organised while being aware of the wider context, as well as exceptional attention to detail. Lateral thinker with ability to think on their feet and to challenge when appropriate. Adept at pre-empting and/or resolving issues without unnecessary involvement of the Director Highly diplomatic and discrete with the ability to handle highly sensitive matters Proactive at all times and able to work on own initiative without supervision About Us: AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers, to DIY investors with little to no experience. We have 491,000 customers using our award-winning platform propositions to manage assets totalling more than £76.1 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures. Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company. Headquartered in Manchester with offices in central London and Bristol, we now have over 1200 employees and have been named one of the UK s Best 100 Companies to Work For’ for six consecutive years. There are opportunities for growth and professional development for employees wanting to progress within their career including induction training and our study support scheme which is part of our benefits package. There is an active programme of social events throughout the year, which are open to all employees. In return for your hard work you will be entitled to: Up to £37,000 dependent on experience Discretionary bonus Generous holiday allowance of 25 days, increasing up to 31 days with service, plus bank holidays Holiday buy/sell scheme Hybrid working policy Casual dress code Contributory pension scheme Buy as you earn share scheme Free shares scheme Paid study support for qualifications Enhanced maternity/paternity scheme from day one Bike loan Season ticket loan portal Discounted PMI and Dental Free gym membership Paid volunteering opportunities Free social events and more AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work. We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need.