Office manager harrington building

An exciting opportunity to join CAMHS based at the Harrington Building as an office manager. The role will involve line management and supervision of current secretarial and reception staff and development and oversight of the administrative support provided to clinical staff. The Office Manager will be part of the Senior Leadership Team at the hub and will work closely with clinical and strategic leads, ensuring a high quality and efficient administrative service that support service delivery and improvement. The Harrington Building houses 5 CAMHS services that see young people from the ages of 0-18 years and their families, as well as an Inpatient Ward Galaxy House. You will be joining a friendly and welcoming team who value working together and supporting each other. The successful candidate will need to be a confident communicator and have previous experience of working at a senior level. An understanding of the NHS and partner organisations would be an advantage. You will be organised and enjoy working in a busy and diverse environment Main duties of the job Develop administrative processes and policies to ensure the effective running of the service To maintain absence records and carry out sickness reviews, return to work interviews etc. as per Trust policies. To undertake discipline, grievance, absence and performance management processes in accordance with Trust guidance To lead on recruitment into the administration team Carry out regular 1:1s and appraisals of administration staff Provide effective diary management to members of the senior leadership team. Ensuring that meetings are scheduled/rescheduled in accordance with competing priorities. Provide reports, presentations and information as required by the senior leadership team Ensure that all information received is communicated in a timely manner Ensure that confidentiality is maintained at all times in regard to the work of the CAMHS team. Advanced use of software Programmes such as MS Office, Hive and Paris. Ability to work under pressure and meet tight deadlines. Ability to prioritize and delegate tasks appropriately MFT is England’s largest NHS Trust with a turnover of £2.5bn is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals community services from across Manchester, Trafford beyond, we champion collaborative working transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary. We’ve also created a digitally enabled organisation to improve clinical quality, patient staff experience, operational effectiveness driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022. We’re proud to be a major academic Research Centre Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable. At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together. To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form. COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team [email protected]. We’re looking forward to hearing from you!