Executive assistant

With five generations of success, Heaton Group has long been at the forefront of property development, capable of handling every aspect of the development process, from site acquisition and planning to construction, sales, lettings, and asset management. Our developments span across Manchester, Chorley, Salford, Wigan, Bolton, and Preston. We bring commercial savvy to every development project, we’re in the business of regenerating older buildings and, in the process, reinvigorating some of our region’s communities. We’re custodians of heritage and character, preserving the best of local icons while providing the kind of urbane habitats that are made for lifestyle living. We are committed to providing an inclusive, working environment to support our diverse team of employees, we currently have an exciting opportunity for an Executive Assistant to support the Managing Director at our Wigan office. Ideal applicants will have proven experience of providing board level support in a fast paced organisation within the construction, legal or finance industry. Main Duties: Manage and co-ordinate the Managing Director s diary of internal and external meetings, including all professional engagements and any other appointments, (including personal such as dentist, doctors etc) liaising with other directors as required to arrange meetings with the Board and other key stakeholders to ensure effective use of time. Working with a multi-disciplined project team and delivery partners on a range of projects Assist in all areas of day-to-day duties through the provision of ad-hoc administrative support to ensure the team works effectively. Prepare briefing packs, meeting papers, spreadsheets and all other documentation, chasing up and co-ordinating responses as required by the Director, to ensure meetings run smoothly. Format presentations for use in board and executive meetings to create clear and high impact presentations. File all documentation effectively to ensure ease of access as required. Manage all travel and accommodation requirements effectively Act as first point of contact for all enquiries for information from the Managing Director, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required. Monitor the Managing Director s mailbox, prioritising issues to be dealt with for their attention. Undertake secretarial duties for the Managing Director, including producing minutes, maintaining an action log and forward agenda. Manage projects as assigned through to completion, for example, organisation of events on behalf of the Managing Director. Qualifications: Proven experience as an executive assistant or in a similar role Strong organisational skills with the ability to multitask and prioritise tasks Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) Excellent communication skills Strong administrative and problem-solving abilities Accurate data entry skills with attention to detail Hours of work are 8:00am to 4:00pm however due to the nature of the role flexibility will be required Job Types: Full-time, Temp to perm Salary: From £32,500.00 per year Benefits: Company events Company pension Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Schedule: Monday to Friday Work Location: In person