Personal assistant finance

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities. JOB PURPOSE Provide a comprehensive level of administrative and organizational support to the executives (SVP, Group and Corporate Finance and VP, Financial Planning Analysis) to ensure they are fully supported, ensuring smooth and efficient running of the department. Act on behalf of the senior executive to take action and decisions in agreed areas of responsibility. This is a permanent, full time role based in Horseferry House, London and will require the successful candidate to be in the office 4 days per week. RESPONSIBILITIES Extensive forward planning and diary management across time zones Managing Committee and Board paper deadlines Collating papers and supporting the production of presentations consistent with brand guidelines Inbox management (e.g. email highlighting and filtering, grouping approvals etc) Planning detailed and comprehensive itineraries, booking travel (flights, hotels, taxis) and arranging visas Drafting ad-hoc emails and announcements (e.g. for team/departmental updates) Providing background information on all external and internal meetings, making sure the Executives are fully prepared for each meeting they attend Processing the Executive’s expenses in line with company policy Raising purchase orders and paying invoices in line with company procedures Maintaining filing systems Helping with occasional personal administration (15% of time) Organising events at the request of the Executives (e.g. team meetings, departmental events etc.) Regular time keeping/checking for meetings ensuring the Executives run to time Respond to and declare any external invitation and speaking requests Handling IT and maintenance queries Assisting the wider team with ad-hoc administrative requests/business queries Partner/contact distribution list creation and ongoing management for communications both internally and externally General office administration including ordering of stationery/general housekeeping on the finance floor Running of ad-hoc errands PERSONAL PROFILE Previous experience of working as a PA to Senior Management Proactive and forward-thinking Accurate with strong attention to detail Professionalism and a high degree of confidentiality and integrity Ability to remain calm in a high pressure environment and work through priorities Strong administrative and organisational skills with the ability to multi-task Strong communication skills including excellent interpersonal skills and written/spoken English Ability to act on behalf of the Executive and represent the brand’s values as the first point of contact Ability to be very flexible and to re-prioritise last minute assignments/diary changes Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel Experience in Concur preferred Experience with using Ariba/SAP preferred Experience in using technology for meetings (VC, Microsoft Teams, Zoom etc.) Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.