Job description:
Ideas | People | Trust Weâre BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate todayâs changing world. We work with the companies that are Britainâs economic engine â ambitious, entrepreneurially-spirited and highâgrowth businesses that fuel the economy â and directly advise the owners and management teams leading them. Weâll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, youâll enjoy a friendly and supportive environment â and plenty of variety to keep you on your toes. Want to play your part in our international operation? Weâll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. Youâll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDOâs partners to help businesses effectively. Youâll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. In this new position as Personal Assistant, you will provide a full range of support in the London Audit Group (LAG) working with the Executive Assistant, and Senior Management team, as well as professional staff within the International Sector. Providing high level administrative, business and personal assistance within the department and becoming an integral member of the Business Support team. Acts as a role model, respecting confidentiality at all times. In this busy role you will: Work closely with the Executive Assistant to provide support to the International Sector, Senior Management Team as well as the Learning and Development Hub Maintain and co-ordinate diaries of senior management team as required Supporting with the co-ordination of internal/external meetings and events for the sector as well as the L D Hub. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary Organise business travel, visas, hotel accommodation, preparation of itineraries, cars etc Monitor e-mails/meeting invitations of Senior Management team and reply on their behalf when appropriate Monthly billing for the team on Workday Use of CMS to maintain accurate client/target information, as well as pipeline management Performing conflict checks and client take on via Intapp Documentation creation and management, including typing as necessary Taking minutes at meetings when required and following up on actions Completion of expense reports in a timely manner Dealing with personal administration as and when required Liaising with high level Partners Liaison with the BS Hub in respect of secretarial cover within the group as well as providing support to other PAs as necessary, including holiday and sickness cover Visibility of high level confidential information and maintaining confidentiality To provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points Provide secretarial cover within the sector and the L D Hub as well as providing cover to the group as a whole and assisting other PAs when necessary Deal with routine enquiries and taking appropriate messages Industry research when required General administrative assistance to sector as required You ll be someone with: Experience of diary management Intermediate to advanced level user of Word, Excel and PowerPoint Exceptional spelling, punctuation and grammar Excellent communication skills To either have previous experience in, or ability to learn Outlook, Workday, CMS, InTapp. Ability to manage / prioritise tasks Fast accurate typing skills Be a proactive member of the team with a can do attitude Ability to readily understand the Groupâs and Firmâs environment, the Firmâs structure and culture Ability in exercising initiative, discretion and organisation Be flexible and able to adjust quickly when priorities change Work on own initiative and be self-motivated Ability to pay attention to detail Awareness of BDO Brand, layout of documents etc Able to work in an area which is task orientated Ability to adhere to strict deadlines Ability to work within a team environment Ability to see things through from start to finish and staying on top of do to lists. Youâll be able to be yourself; weâll recognise and value you for who you are and celebrate and reward your contributions to our business. Weâre committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. At BDO, weâll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. Weâre in it together Mutual support and respect is one of BDOâs core values and weâre proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, weâll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, youâll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so weâve invested in state-of-the-art collaboration spaces in our offices. BDOâs people represent a wealth of knowledge and expertise, and weâll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, youâll never stop learning at BDO. Weâre looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why weâre always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. Weâve got a clear purpose, and weâre confident in our future, because weâre adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better. #LI-RZ1