Personal assistant

Job profile The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Job details Job details Job reference REQ009221 Date posted 07/11/2023 Application closing date 29/11/2023 Location Manchester Salary £22,549 - £31,606 Package Competitive Benefits Contractual hours 35 Basis Full time Job category/type Administration Personal Assistant Job description The Manchester College is the Largest Further Education College in the United Kingdom and the largest single provider of 16-19, adult and higher education in Greater Manchester. We are also part of the LTE group of companies that consist of MOL, Total People, UCEN Manchester, and LTE Group Operations. We currently support more than 25% of Greater Manchester’s learning provision and are currently Rated “Good” by Ofsted. We strive to achieve the best possible learning experience for our students and place the highest importance of focusing on every individual to achieve the best possible outcomes. Our exciting estates strategy has now come to fruition with our new state of the art campus’ in central Manchester alongside the newly developed industry standard learning facilities at our Openshaw, Wythenshawe and Harpurhey Campuses each providing a friendly and supportive environment. We are the largest FE college in the UK providing education and training to a wide range of learners, and our focus is to develop careers to support a work-ready Greater Manchester and creating greater opportunities in the heart of our city whilst leading the way in education. The Opportunity You will be responsible for providing, comprehensive Personal Assistant support to the Principalship in a fast-paced environment while working proactively to take ownership of responsibilities and work toward set deadlines. You will carry out electronic mailbox management to help understand and schedule key tasks to maximise efficiency and progress, while ensuring all stakeholders receive excellent service. Along with playing a critical role in managing all routine and daily administrative tasks, you will be required to organise and minute take in meetings and summarise actions. The right candidate will be a proficient applicator of MS office suite, who is a self-starter that uses their initiative effectively but also takes advantage of the support system available to deliver the best outcomes. The Role Responsibilities As PA to the Principalship you will be responsible for the following. To review and filter all correspondence (via email and post) both internal and external identifying, documents that require immediate attention and dealing personally with routine correspondence and responding accordingly. Liaise with external stakeholders and other key partners, developing close links with key external stakeholders ensuring confidentiality and the reputation is maintained. To take responsibility and use own initiative when dealing with stakeholders without unnecessarily referring to Principalship. To assist the Principalship team with the business planning cycle in line with the governance structure. Preparation of agendas, coordination of papers and PowerPoint presentations for a range of meetings including high level internal/external meetings and ensuring that the Principalship has all relevant information prior to the meetings. Coordination and organisation of ad-hoc events hosted by the Principalship. First point of contact for visitors and enquiries. Office management (maintaining the condition of the office, meeting rooms and kitchen areas are kept clean and tidy. Essential Skills and Qualifications To be successful in your application you will need to demonstrate the following: Minimum 3 years’ experience in a Personal Assistant role supporting high level senior managers in a fast-paced environment. Minimum typing speed of 60 wpm. An understanding of the importance of Safeguarding in an FE environment. Excellent knowledge of MS Office - Word, PowerPoint, Excel, and Outlook Excellent organisational and time management skills. Minimum 5 GCSEs including: GCSE English Language GCSE Maths – Grade A to C or 4 – 9. Business Administration Level 2/3 or equivalent. What you will receive in return: The successful candidate in the role will receive a Salary between £22,549 - £31,606. This will be subject to your level of experience and qualifications. In return for your commitment to us we will also offer: 35 days of Holidays plus 8 Bank holidays. Local Government Pension scheme. Retail Discounts. Employee Assistance Program. Cycle to Work Scheme. Simply Health Scheme Care Vouchers. The Manchester College is an equal opportunities employer welcoming applications from all sections of the community. See our 2022 / 2023 Equality and Diversity report. If you wish to apply for this exciting opportunity Applicants must demonstrate in their application their ability to meet the key responsibilities, key result areas and Qualifications/Skills and Experience detailed within the role profile. Salaries are based on skills, qualifications, and experience. The closing date for this job advert is 29/11/2023. However, sometimes the job advert may close early if we receive a good response! LTE group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All applicants will be required to undergo an appropriate DBS check via the Criminal Records Bureau and may be subject to additional online checks as part of our pre-screening process. Some roles are exempt from the Rehabilitation of Offenders Act 1974 and would require an Enhanced DBS check.