Senior personal assistant

Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them. We’ll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation? We’ll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The Operations PMO (Portfolio Management Office) was created in Jun’21 and is responsible for maximising BDOs change investment; helping deliver Change in the most effective and efficient way; track, record and report on expectation, help build change delivery capability across the firm; and bring in teams to help the firm deliver. Our motto is “Do Less, Better – helping BDO deliver the right change initiatives, the right way, faster” The Operations PMO is led by the PMO Director who reports into the COO. The team currently consists of a PMO Director, two senior PMO managers, Change Management Senior Manager and a number of key delivery roles. This newly formed team are looking for a Senior Personal Assistant, who may have an interest in project management and the PMO function, but this is not necessary. This person will be an integral member of the team who takes responsibility for the admin and organisation of this fast growing department. Reporting into the PMO Director, responsibilities will be: Extensive diary management for the PMO Director Undertaking a varied range of secretarial and admin tasks connected with supporting the team and ensuring the smooth and efficient operation of the department Co-ordinate key governance meetings – calendar/diary management, meeting preparation, attendance tracking, log and track actions and/or minutes when necessary Oversee PMO mailbox (timely addressing / escalating issues as appropriate) Collate project related info for meetings and MI Document /MI (Information) Management – including maintaining document libraries/templates Facilitate Operations PMO ‘Scrum’ meetings HR admin i.e. new joiner and leaver administration Assisting Change Manager with admin and organisation of training sessions and workshops Proactive planning Undertaking and leading internal department projects Supporting new starters Guide less experienced team members in BDO administrative tasks (e.g. Workday, Travel, IT issues) Requirements are: Previous experience of office/administration/secretarial skills Accurate keyboard skills Good knowledge of all Microsoft packages Good planning and organisation skills Good communication and stakeholder management skills Team player Curiosity Forward thinking and preparation Knowledge of SharePoint Problem solving / creative thinking Time management Prioritisation Facilitation Collaboration You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We’re in it together Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO. We’re looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better. #LI-RZ1