Role purpose To provide efficient and effective administrative services to fee earners Assigned (Partners, Senior Associates, and equivalents). Main responsibilities Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.) Client intake administration (e.g. AML, engagement letters) Provides billing support to attorneys Call handling/gate-keeping Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings Manage in-box, and assist with email filing into iManage. As well as supporting hard copy filing Supports client activities and is in direct contact with clients and their assistants Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy Document production for urgent jobs which are not suitable to be done by Document Services Proactively manages competing deadlines May liaise with courts and ensure the accurate development of court documentation/bundles Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting Supports junior members acting as buddy/mentor Undertakes specific practice group tasks and requirements About the team Function Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services. You will report to: Secretarial Services Leader Key relationships: Fee earners and business professionals within assigned practice area, finance, AML/NBI, DSC, GAS, Secretarial Services Function About the candidate Technical skills, qualifications and experience Good experience working in a legal sector or other professional services environment Proficiency gained through job-related training and work experience Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams) Strong diary/calendar management skills Strong document management skills Ability to problem solve based on standard ways of operating Ability to manage competing tasks and demands Proactively seek to upskill Ability to establish and maintain effective working relationships; a team player Strong communication skills, both written and verbal Work requires continual attention to detail in completing assignments Why Join Us? Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world s most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way. In London you will be part of an 950 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country s most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive. The strength of the firm and our culture is evidenced by a number of recent awards, including: Thomson Reuters (formerly Acritas Sharplegal) Global Elite Law Firm Brand Index, 2010- 2022 - ranked 1st The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd Refinitiv (formerly Thomson Reuters) ranked the Firm No. 1 for cross-border deals for the last 15 years. More than 70% of our deals are cross-border. Law360 ranked the Firm as one of the 400 Largest US Law Firms in in its annual survey in 2022. Identified as one of the Hall of Fame for best law firms for women by Working Mother magazine, 2011-2021. Received a Gold Award on Stonewall s 2022 Global Workplace Equality Index of Top Global Employers for LGBTQ+ people Ranked as one of the Top 10 Employers in the 2022 Social Mobility Employer Index. Received Double Certification for earning top marks in the 2022 Corporate Equality Index and Equidad MX of the Human Rights Campaign Foundation. Winner of the Europe Mentorship Programme - International Firm award in the Euromoney Women in Business Law Europe Awards 2021 In 2022, we won Career Development International Firm, Diverse Women Lawyers International Firm, Work-Life Balance International Firm, Innovative International Firm of the Year and Women in Business International law firm (WIBL Asia). Baker McKenzie has been awarded Women in Business Law Firm of the Year and Career Development Firm of the Year at the inaugural Euromoney Women in Business Law Global Awards 2022. Have a look at our YouTube channel to find out more about us! To Apply At Baker McKenzie we welcome direct applications. Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Marian Barber, Secretarial Services Leader, on +442079191232 or
[email protected] Plese review our Applicant Privacy Notice here NO AGENCIES PLEASE Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly. Commitment to Inclusion, Diversity Equity As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision. We are a Firm of individuals from across the globe with different backgrounds, ideas, and points of view who collegially work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources, including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, parental status, education, social background and life experience of our people. Our global strategy is focused on our people, our culture, our clients and the communities where we operate. In 2019 we enacted ambitious new targets related to gender, racial and ethnic diversity at the Firm. These targets are viewed as a floor, not a ceiling, to advancing underrepresented groups, and they are backed by a variety of strategic initiatives aimed at achieving our goals. Our strategic vision is supported in London by six active employee led networks which champion diversity, lead on a number of internal campaigns and deliver a range of activity to celebrate differences in identity, inclusion, and key dates throughout the year including: LGBT+ History Month, International Women s Day, International Trans Day of Visibility, Mental Health Awareness Week, Pride, Black History Month, Social Mobility Week, International Day of Disabled Persons and many more! Baker McKenzie London has been accredited by Disability Confident, joining over 18,000 organisations that have signed up to help change behaviours and cultures in businesses, networks and communities and reap the benefits of inclusive recruitment practices.
