Executive assistant

The Dream Career: Executive Assistant The Location: Sheffield The Benefits Offered: 25 days holiday + bank holidays Parking on site Pension Discretionary bonus ndash; performance based The Hours: Part time ndash; 3 days per week (may rise to 4 days in time due to growth within the business) 9 am ndash; 5 pm 100% office-based role The Salary: GBP30,000 to GBP35,000 (pro rata) The Job Role: We are delighted to be representing our long-standing client as they recruit a crucial Executive Assistant role into their business. Our client is an established financial organisation who are valued and respected in their field. This Executive Assistant role will be hugely varied and requires a candidate that already has exceptional experience working within a very similar role. The position spans office management, PA, marketing and financial responsibilities. We are looking for a self-starter who can make immediate impact within the role. This role is best suited to an ambitious individual who is efficient, dedicated, proactive and enjoys a challenging role. This role is part time, working 3 days a week initially but may well rise to 4 days as the business is growing. We would ideally like to speak to candidates who have flexibility with regard to their working hours. This fast-paced Executive Assistant role will include the following roles and responsibilities; - General facilities management ndash; Liaising with IT support to resolve any IT issues ndash; Renewing contracts on behalf of the business including phones and insurance ndash; Office procurement including office stationary ndash; Maintaining accurate staff records including holiday and absence records ndash; Assisting with the onboarding of new staff members ndash; High level management of diaries on behalf of the MD and other senior members of staff ndash; Arranging appointments ndash; Making travel arrangements ndash; Liaising with clients on behalf of the Directors ndash; Formatting documentation and presentations including PowerPoint, inserting graphs, charts, images and updating documents ndash; Drafting key reports on behalf of the Directors ndash; Drafting correspondence on behalf of the Directors ndash; Produce high-level and detailed reports ndash; Personal administrative support to Directors when required ndash; General Bookkeeping including maintaining records, payroll records, invoicing, VAT returns ndash; Credit Control when required ndash; Processing expenses on behalf of the team ndash; Sending invoices - Managing and maintaining the company website ndash; Designing and producing marketing material to promote the company ndash; Assisting with arranging events and seminars ndash; Attending events and seminars ndash; Managing social media platforms ndash; Assisting with building the company rsquo;s online presence including LinkedIn ndash; Accurately maintaining database of contacts We would love to hear from candidates who have the following skills and experience; - Extensive experience working in a similar Executive Assistant role ndash; Confident writing reports and documentation ndash; High level PowerPoint experience ndash; Confident using Excel ndash; Experience of using QuickBooks (or similar accountancy software) ndash; Highly organised ndash; Able to work to strict deadlines ndash; Excellent attention to detail ndash; Confidence in supporting a busy team ndash; Marketing experience would be advantageous ndash; High level written skills ndash; Excellent communication skills both written and verbal ndash; Experienced managing general office duties including facilities management For further information about this role please contact Becca on (phone number removed)