Site administrator

BMSL require a site administrator at a construction site at the Museum of London, Central London. This role is 2 weeks cover, there may be another opportunity after this cover has finished. Responsibilities: 1. Document Management: * Organize and maintain project documentation, including contracts, permits, drawings, and correspondence. * Assist in the preparation and distribution of project-related documents such as meeting minutes, progress reports, and change orders. * Ensure that all project documentation is accurate, up-to-date, and easily accessible to relevant team members. 2. Communication Coordination: * Serve as a central point of contact for internal and external stakeholders, including subcontractors, suppliers, and clients. * Facilitate communication between project team members by relaying messages, scheduling meetings, and coordinating conference calls. * Respond to inquiries and requests for information in a timely and professional manner, maintaining a high level of customer service. 3. Project Support: * Assist project managers in scheduling appointments, arranging travel, and preparing expense reports. * Coordinate logistics for project meetings, including booking meeting rooms, preparing agendas, and distributing meeting materials. * Monitor project timelines and milestones, alerting project managers to potential delays or issues that may impact project delivery. 4. Administrative Duties: * Perform general administrative tasks such as filing, photocopying, and data entry to support project operations. * Assist with the preparation and processing of project-related invoices, purchase orders, and expense reports. * Maintain accurate records of project expenses, tracking costs against budget allocations and reporting variances as necessary. 5. Compliance and Quality Assurance: * Ensure compliance with company policies and procedures, as well as industry regulations and standards. * Assist in the implementation and maintenance of quality assurance processes to uphold the highest standards of construction excellence. * Contribute to the development and improvement of administrative systems and processes to enhance efficiency and effectiveness. Qualifications: * Previous experience in construction administration or a related field is preferred. * Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software. * Excellent organizational skills with the ability to multitask and prioritize tasks effectively. * Strong communication skills, both written and verbal, with a professional and courteous demeanor. * Attention to detail and accuracy in data entry and document management. * Ability to work independently with minimal supervision and as part of a collaborative team. * Knowledge of construction terminology and processes is an asset but not required. Pay rate is GBP13.02ph, 9.5hrs paid per day Mon-Fri via Umbrella