Legal secretary

Legal Secretary Permanent Full Time Swindon GBP24k - GBP27k The successful candidate will be an experienced, committed legal secretary. They will have recent experience of working in an administrative support role. They will provide excellent front-line support to the fee earner and a professional administrative service to clients. They will take personal responsibility to learn on the job and assist in supporting the growth of the Family department. Main duties: * Quickly respond to existing clients and new business enquiries. * Administration including but not limited to audio typing standard and nonstandard letters, producing letters, forms and documents which utilise Case Management and IT systems. * Drafting of simple documents. * Preparing correspondence and documents as well as amending and formatting more complex documents. * Attending to clients over the phone and providing assistance in a professional and compassionate manner. * Proactive diary management. * Providing the highest levels of accuracy, speed, confidentiality, and presentation. * Prioritising and arranging meetings and other appointments. * Opening new files, filing, photocopying, cheque requests, capturing, closing, and archiving of files, running monthly bills and diarising payments thereof, DX post preparation. * Meet with clients face to face, to help administer and progress matters as instructed by the supervising solicitor. * Provide clients with updates in relation to the day-to-day relevant matters via phone, email and face to face. * On the supervising solicitor rsquo;s instructions, bill for work done on client rsquo;s behalf, chasing invoices if necessary and liaising with the Finance Department. * Meeting all due diligence and compliance requirements including those relating to ID, letters of engagement, conflict check and AML regulations. * Ensure high quality communication with the company rsquo;s internal teams and individuals. * Deal with incoming post in the solicitor rsquo;s absence, matching post with the file and forwarding post where relevant. * Preparing agenda/ minutes for department meetings. * Credit control and unpaid fee chasing. * File archiving. * Ensure compliance with the Solicitors Regulation Authority. What you need: * Proven experience as a Legal Secretary * Proficient in audio typing and transcription * Strong administrative skills with excellent communication abilities * Proficiency in Microsoft Word, Excel, Outlook, and other office software * Exceptional time management and organizational skills