Administrative officer

Positions 1 2 Band / Grade 1 C Salary 1 £29,150 - £32,750 per annum Contract Type 1 Permanent Working Pattern 1 Full Time Location 1 Hybrid (on-site and remote) Leave entitlement 1 Starting at 30 days per annum, pro-rata Closing Date 23rd November 2023 at 23:55 Interview Date(s) 1 Interviews are planned for week commencing 4th and 11th December 2023. 1 House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK s thriving democratic system. Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community. Staff Benefits In addition to your salary, we offer an attractive range of benefits including: 30 days’ annual leave (increasing to 35 days after first full leave year). Civil Service pension with an average employer contribution of 27%. Access to training and development. Flexible working. Interest free season ticket loan and bicycle loan. Introduction The Finance, Portfolio and Performance (FPP) team is critical to supporting a thriving Parliamentary democracy. We play a leading role in delivering the House of Commons’ Strategy and corporate priorities through business and financial planning, analysing performance, and supporting the delivery of projects and programmes across Parliament. Equally important are the financial services, systems, accounting, reporting and Members’ services that we provide to keep the House of Commons Service working effectively and efficiently on a day-to-day basis. The Role There are two positions available, one within Team Services and the other within Members’ Pensions. Both sub teams are situated within FPP. Administrative Officer (Team Services) This role involves close working with the Director of Financial Improvement and Performance and with the Director of EPMO (Enterprise Portfolio Management Office). The role will provide direct administrative support to both directors on a shared basis (40% of role to each). The post holder will also provide wider administrative cover in team services, as required (20% of role). Some of the responsibilities for this role include: Supporting the Director of Financial Improvement and Performance and the Director of EPMO (Enterprise Portfolio Management Office) to manage heavy diary commitments. Contribute to specific pieces of wider work and provide contingency cover in Team Services as directed by line management. Administrative Officer (Members Pensions) This role will provide administrative support to the Secretariat which supports the PCPF and HCMF. It involves supporting a small team, working with senior in-House and external stakeholders whilst building and complementing on your existing communication skills and experience. In addition, there will be general administrative duties to support the two insurance policies administered by the team. Some of the responsibilities for this role include: Supporting all general administrative duties relating to the Parliamentary Contributory Pension Fund and the House of Commons Member Fund which may include drafting agendas and circulating papers; minute taking and booking meeting rooms for Trustee meetings. Contribute to specific pieces of FPP wider work and provide contingency cover as directed by line management. Skills and Experience To be successful in this role you will demonstrate: Knowledge and skills Excellent administrative skills, with the ability to proactively manage a rapidly changing diary, the ability to draft documents, especially letters, briefings and minutes with a strong attention to detail. Proficient user of Outlook, SharePoint and WORD. Communication Strong written and verbal communication skills, including the ability to communicate effectively with senior members of staff. Ability to explain complex issues to a variety of stakeholders, ensuring key messages are easy to understand. Working with people Strong interpersonal skills with the ability to establish positive working relationships with people at all levels across the organisation. Ability to contribute as part of a team with excellent stakeholder engagement skills. Works in an inclusive way, taking into account equality and diversity. Organisation and time management Effective organisational skills with the ability to manage workload and deal with conflicting priorities, whilst keeping colleagues and stakeholders informed of progress. Next Steps and Additional Information If you would like to apply for this role, please submit your CV and covering letter with a 500 word limit. More information on the role and the full criteria can be found in the Job Description. Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.