Administrative assistant

Employer 1 Parliamentary Digital Service Directorate 1 Office of the MD Band / Grade 1 C Salary 1 29250 – 32750 Contract Type 1 Permanent Location 1 Hybrid (on-site and remote) Security Level 1 Security Check (SC) Interview Format 1 Panel Interview (Remote) Additional File 1 Candidate Information Pack.pdf 1 The Opportunity We have an exciting opportunity for an Administrative Assistant to join the Parliamentary Digital Service, Senior Management Team Admin Team. You will provide professional, proactive, and high-quality secretarial support and assist with a wide ranging responsibilities from :- diary management of multiple Senior Director/Stakeholders arrange meetings as directed, ensure attendees are invited and their attendance confirmed, book meeting rooms and ensure that appropriate documents (agendas, meeting papers etc.) are distributed in a timely manner manage and prioritise incoming email correspondence for Directors, categorise and flag emails in the inbox as requested and follow up and coordinate responses as required coordinate and minute boards and other group meetings as requested What You Need To be successful you will:- proven secretarial and /or administrative experience of diary and inbox managment excellent organisational skills with a methodical approach to prioritising work to meet conflicting deadlines. good customer facing and interpersonal skills, with the ability to develop good working relationships with staff at all levels and has proven understanding of service delivery good demonstrable communication skills with the ability to communicate effectively both verbally and in writing experience of working effectively in a diverse and inclusive work environment. the ability to pass security clearance, backed by the right to work in the UK About The Team The Admin Team support the Directors within the Senior Management Team in the Digital Service this includes diary management, secretarial support and assisting them with their wide-ranging responsibilities. The Admin Team provide support to the wider department and are responsible for ordering stationery, arranging travel and managing lockers. About Us UK Parliament is steeped in history and tradition. It is an important part of UK life and we need to ensure as many people as possible can engage with its work. This is why we are at the start of a huge transformation programme powered by technology. The Parliamentary Digital Service (PDS) works with the House of Commons and the House of Lords with all their IT and digital needs. We are here to realise the digital ambitions of a modern Parliament and welcome you to join us in building a digital democracy. Our Package Please refer to our Candidate Information Pack for a full list of our benefits which include: up to 35 days annual leave in addition to bank holidays generous maternity pay policy up to 6 months full pay great pension scheme options (contributory and non-contributory) on-site subsidised gym, nursery, catering, post office, travel office and GP flexible options including hybrid working and family friendly policies How To Apply Please make sure you re clear on the requirements of the role. These can be found in the Job Description and Candidate Information Pack. You will need to upload a CV and show how you meet criterions 1,2 and 3 . In the Supporting Statement, please use the STAR method in your answers. Our application process is anonymous, so please remove any personal information from your CV. Apply By: 17th November 2023 at 23:55 Interviews: 24th / 27th November 2023 Format: Panel Interview (Remote) Our Culture For our people, we provide an amazing opportunity to bring their talents to an institution that sits right at the heart of society in the UK. We are helping to change UK Parliament and strengthen democracy. What matters here is your potential for growth and your commitment to playing your part in our ongoing success. We are passionate about providing an environment which promotes inclusion, diversity and equality. Regardless of your age, gender, ethnicity, beliefs or any of the other things that make you, you. We welcome applications from people who feel under-represented in the workforce. This includes those who may feel disadvantaged because of their socioeconomic circumstances. Our mission is to support a thriving parliamentary democracy – this means being ready to carry out our essential functions to support colleagues deliver excellent services on the Parliamentary Estate and remotely. The balance of location varies according to the requirements of each job role, including some roles which can only be carried out from the Parliamentary Estate. The usual working arrangements for teams in the Digital Service are set out in team hybrid working plans and are by agreement with the managers and leaders of those teams. All teams are required to attend the estate for part of the time to meet business requirements and for team communication, learning and training. Please refer to the hybrid working plan contained in the candidate pack for more information 1 1 #LI-CS1 #LI-MM1 #LI-MK