Global assembly administrative assistant 3918

Application Deadline, 23.59 pm UK time on:29 November 2023 Programme:Legal and Governance LocationLondon Type:Fixed Term Contract How many months is contract?:8 months No of weekly working hours:35 Salary:GBP 39,320 per annum JOB PURPOSE As a Global Assembly Administrative Assistant, you will provide flexible administrative support to the Global Assembly Co-ordinator and other members of the legal and Governance Programme. This will include assisting with document management, travel booking, and budget administration. You will support the Board Coordinator and Committees Coordinator with administrative tasks relating to elections and the operations of the International Board. Please note this is an 8-month fixed term contract with a starting date of February. ABOUT YOU We are looking for a candidate who is well-oriented and organised with strong administrative skills, note-taking, and report writing. The candidate will have had experience organising small committee video conferences with participants across different time zones as well as face-to-face meetings. MAIN RESPONSIBILITIES To set up and coordinate meetings and videoconferences for the relevant Global Assembly committees and volunteers in advance of the Global Assembly Meeting. Support the servicing (arranging logistics, producing summary reports) of committee meetings and communication to the Amnesty movement. To support the Global Assembly Coordinator with the production, management and distribution of Global Assembly documentation and general communications. Supporting the Committees Coordinator with specific administrative tasks related to the elections process. SKILLS AND EXPERIENCE Excellent communication skills and experience of working in internal communication programmes, especially with volunteers. Ability to work on own initiative and as part of a team. Ability to work under pressure and meet tight deadlines. Strong IT skills: SharePoint, Microsoft Office suite, database maintenance, website maintenance and supporting webinars. Experience of using requisitioning and purchase order systems and Office 365 is desirable. Please see attached job description for more information on responsibilities, skills and experience required. What We Offer: At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development. 37 days annual leave (inclusive of public holidays and grace days) Hybrid working environment - The standard working week at Amnesty International is 35 hours Pension Contribution Scheme – with an employer contribution of 8% of your gross annual salary, in addition Amnesty International will match individual contributions of up to 3%. Making a total employer contribution of 11% Life Assurance Annual salary review Opportunity to join our cycle-to-work scheme Interest-free season ticket loans for travel to work Contribution towards the cost of eye tests and glasses Access to Linkedin Learning Employee Assistance Programme WHAT WE HOPE YOU WILL DO NEXT If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you Freedom, Justice, Equality. Let s get to work. N.B. We reserve the right to close a vacancy BEFORE the closing date in the event of an overwhelming response or a change in business priorities, therefore we recommend you apply now if you are interested. Commitment to Diversity, Equity Inclusion: Amnesty International believes in a world that is fair, inclusive and equitable. Together, we re committed to being an anti-racist organisation with a diverse workforce that can better tackle the global human rights challenges that face our world today. We know that different voices, ideas, perspectives, experiences and knowledge, working together will enable us to better the lives of people around the world. We are committed to building and sustaining an anti-racist, culturally diverse and inclusive organisation, where all employees feel valued, have a sense of belonging and an equal opportunity to fulfil their potential. We therefore strongly welcome applications from suitably qualified people regardless of their background; including underrepresented groups, LGBTQI+ individuals and those who may have or are living with a disability. Amnesty International is committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with the team by emailing [email protected]