Pa administrator

With more than 100 audit specialists, 8 Partners and strong administrative support, we are one of the largest single office charity teams in the UK. The team audit, advise and support a wide range of sectors within charities and not-for-profit organisations, including but not limited to religious orders, membership bodies, dynamic social enterprises, international NGOs and Arts and Culture charities. We are looking for an experienced PA/Administrator to provide daily flexible, proactive support to members of our Charity Team. Key aspects of the role include: Assist the Administration Manager to provide administrative support to the Charity Team, including updating Practice Engine (PE), creating bills, helping with projects such as organising training sessions and booking performance review meetings. Respond to all requests from the Partner/Director, including diary appointments, WIP allocation, creation of tender documents, formatting documents, raising bills, adding signatures to documents, electronic filing of documents/post, updating the PE system, expenses and any other task as required. Assisting with the Admin Inbox, dealing with all tasks such as setting up and adding people to Huddle workspaces, account amends, formatting documents, dealing with incoming post and other ad-hoc queries. Keep tracking logs updated such as the Tender spreadsheet, Client list, Charity Commission Accounts Log and Staff in Office spreadsheet. Take a proactive approach in the management of Partner and Director level work, working with them in order to ensure they are supported at all times, including the management of their diaries and travel arrangements. Assist the Administration Manager in the management of tenders for new work and ensure progress is updated regularly. Ensure client files are kept up-to-date and filing is done on a regular basis and files are archived. Assist in the creation of bills as required, escalating to the Administration Manager where necessary. Provide cover in the absence of other PA/Administrators. Any other ad-hoc tasks as required. You are the right person for the role if you: Have previous experience as an PA and administrator Good use of English grammar Attention to detail; strong organisational skills Excellent interpersonal communication skills to communicate with people at all levels GCSEs including A-C English and Maths, or equivalent Experience working in a professional services firm Advanced Word, Intermediate Excel, PowerPoint, Outlook We are looking for a team player, who is proactive, a quick learner, flexible in their approach and wants to succeed in a market leading team. Please note, this role does not offer hybrid working. For more information about the Charity Not-for-Profit team, please click here. To find out more about life at Buzzacott, please click here. To hear from team members across the firm on their experience of life at Buzzacott, please click here. If you are interested in this role, we encourage you to apply directly via the Apply button at the top of the page. When applying, please include your salary expectations and let us know what interests you about the role. Alternatively, if you would like to talk to one of our HR Team about the vacancy before applying, contact us at [email protected] Please note: Our HR Team review and respond to all applications No agencies please.