Property administrator commercial property management

JOB TITLE: Property Administrator DEPARTMENT: Commercial Property Management LOCATION: Manchester KEY FOCUS OF JOB: To provide Department with full administration support in conjunction with day to day asset and property management services to a varied property portfolio. MAJOR ACCOUNTABILITIES Allocation and coding of service charge invoices for authorisation by Surveyors and arranging payment by accounts. General liaison on day to day accounting matters with accounts team, tenants, surveyors and FMs. Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations. Sending service charge budget packs/reconciliations out to tenants with covering letters. Assistance as necessary with issuing of annual service charge budgets in a timely manner. Extracting relevant information from simple documentation populating data base amendment forms for checking by surveyor. Ability to produce, amend and review spreadsheets, including use of formulae Dealing with basic accounting queries raised by tenants or contractors. Corresponding with tenants and dealing with day to day issues that may arise at a property and as allocated by a surveyor/FM Keeping tenancy schedules and other data up to date including tenant turnover schedules. Assisting in preparation of Client Reports Assisting with setting up new properties and closing down sold properties. Arrears chasing and preparation of arrears reports Filing and general file organisation. Any other duties commensurate with this post. Coordination of utility accounts Process meter readings from clients to enable tenant recharging Diary Management Candidate requirements: Excellent working knowledge of Word and Excel (Intermediate/Advanced Essential) Excellent attention to detail and professional approach Excellent time management skills require and an ability to work at times under pressure and to deadline. Ability to work on own incentive Good and confident telephone manner