Facilities maintenance administrator

Description The main purpose of this position is to provide administration support to the Facilities Management Team. To maintain efficiency and administration systems, looking to improve and develop where necessary. A strong communicator who can receive and process complex information in an efficient way and in return pass on required key-information and action points to the Team. You will support through a number of role remits; PO admin, third party supplier KPI s and SLA s monitoring and PPM schedule ownership. The Team It s an exciting time to join our Facilities team at Footasylum. We ve brought our facilities management function in-house and are having a group wide approach across our business to ensure that the facilities within our retail and Warehousing depot s are led with a strategic lens to meet cost efficiencies and our Net Zero targets. As an FM Administrator you ll provide support to the FM Manager in relation to administrative functions of reporting. You will be responsible for ensuring the upkeep of all the Facilities data and ensure reporting is distributed in a timely manner. The role will also be responsible for supporting with ad hoc reporting requests and liaising with our National Facilities Contractors, as well as the wider teams to communicate updates. Why Footasylum? We are one of the leading omni-channel retailers across the UK, but more than that we are a brilliant place to work. We value you and your development. We have loads of examples of people moving upwards, across to other departments and given training to excel their personal and professional skills. Our aim to create a fun environment, where your success is paramount to ours and your are given the right tools, support and platform to achieve your goals. About You You will be an experienced administrator with the ability to support across a wide range of tasks in a busy environment. Ideally you can read financial information and build reports, deal with purchase orders/suppliers and multi-task to deal with a high-volume of incoming jobs. Previous experience of CAFM or a similar facilities computer system is desirable but we can train you on new systems if required. Preferably you will be wanting to pursue a career in FM, that said if you are looking to challenge your skills and admin experience in a new environment we encourage you to apply. Diversity We recognise and value the importance of diversity to help make sure we have lots of different perspectives when we are providing service to our colleagues and customers. We know that this will help us build a great service, which our customers will love. This is great news for our business. Diversity for us is also, importantly, about building happy teams full of people that want to learn and want to be inspired by each other and our different experiences. Recruitment Process With the COVID-19 situation beginning to abate, our teams are all working a in a hybrid mix of office and home working, adjusting to this new way of working as best we can - and as such we’ll help make the interview process as clear and stress-free as possible, giving you the same opportunity as if we were meeting face to face. We review applications on an individual basis, and if we feel you would be a good fit we’ll invite you for a call or Teams video for an informal chat about the role, and to see if we’re a good fit for you. We value open and honest conversations and collaboration, giving you a chance to learn about what we are doing in an informal and friendly environment. We want to know about you and why you feel that this is the opportunity for you. Please note, this is not a remote role and our expectation is that you will be able to attend Head Office in a hybrid way, in Greater Manchester.