Assistant office manager

Assistant Office Manager We are a local well established roofing company in Sutton, we are currently recruiting for an Assistant Office Manager. Role Requirements Proven experience as an Office Manager or similar role preferably within the construction industry. Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills. Experience working within Microsoft Office Suite Ability to work independently with minimal supervision. Attention to detail and accuracy in all work tasks. Flexibility and adaptability to changing priorities and demands. Knowledge of construction industry practices and terminology not a requirement but would be a plus. Key Responsibilities: * Answering a high-volume of incoming phone * Create and schedule appointments for our surveyors to visit customers to tender for new works. * Prepare and submit quotations. * Prepare orders. * Request quotations for raw materials from various supplier, negotiate costs, prepare purchase orders, and arrange delivery of materials to align with project deadlines. * Manage works diary by liaising with clients to schedule all contracts works. * Processing Engineers Timesheets * Organisation and upkeep of filing systems * Create risk assessments, method statements and COSHH sheets for projects. * Prepare and submit all invoicing. * Add customer and supplier invoices on accounts program (Sage) and reconcile accounts. * Chase outstanding invoices * Inputting of engineer rsquo;s time sheets ensuring correct T Cs applied. * Requests engineers/subcontractors for job updates on daily basis. * Managing inbox. * Liase with clients, engineers, contract managers and subcontractors via phone/email. Benefits We offer a competitive salary, If you are a motivated, organised and detail-oriented individual with a passion for the construction industry, we encourage you to apply for this exciting opportunity. Immediate start available Location: Sutton, SM3 9BJ London, United Kingdom Job Type: Full-time