Business support administrator

Job Purpose Administration services underpin all of our clinical activity at Devon Partnership NHS Trust, which means our dedicated and enthusiastic administration workforce is vital to the delivery of first class care. The postholder will provide comprehensive administrative support to the assigned team. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills. The post holder will have high standard of skills using Microsoft Office packages and experience of using bespoke IT systems The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate. The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. Duties and Responsibilities Key Responsibilities for Band 3 include: #xF0B7; Work within an administration team supporting clinicians who provide community mental health services #xF0B7; Comprehensive diary management #xF0B7; Meetings administration; taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records #xF0B7; Frequently inputting complex and sensitive data relating to people who use our services onto electronic patient records system #xF0B7; Support the manager and team by ensuring that records are up to date on all staffing and patient systems as required and that items are dealt with quickly and efficiently on finance systems. Profile: #xF0B7; Excellent planning and organisation skills #xF0B7; Excellent written and verbal communication skills #xF0B7; Excellent attention to detail #xF0B7; Professional telephone manner #xF0B7; Collegiate approach and diligent #xF0B7; Takes pride in their work and consistently strives to produce work of the highest standard #xF0B7; Seeks to deliver the best possible ldquo;outcome rdquo; rather than just the task at hand #xF0B7; Works in partnership with the Manager/associated team to understand their needs and priorities (which may change depending on workload) #xF0B7; Excellent time management skills #xF0B7; Experience of prioritising a varied and busy workload #xF0B7; Experience of working under pressure with the ability to work to and achieve deadlines The role will involve the development and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative practices. QUALIFICATIONS TRAINING RSA 3 Word Processing or equivalent level of experience in practice- Essential ECDL (European Computer Driving Licence)-Desirable Shorthand or Speedwriting- Desirable NVQ3 in administration or equivalent level administrative knowledge and experience - Essential GCSE English or equivalent- Essential Evidence of continuing professional and personal development- Essential KNOWLEDGE Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook. Working knowledge of a range of administrative procedures including diary management and arranging appointments Experience or understanding of creating electronic records, electronic filing systems Electronic data base management. Ability to manage diverse workload whilst dealing with frequent interruptions Ability to meet deadlines and to work under pressure Exceptional organisational skills and ability to prioritise Ability to work both independently and as part of a team Ability to provide a high standard of secretarial support for meetings ndash; e.g. organising, booking venues and minute taking Knowledge of our business and how it supports patient care