Company secretarial assistant

The Role We are looking for an energetic company secretarial assistant with a can-do attitude to be part of a growing and key team, supporting a world class business. This is a 6 month Fixed Term Contract. Canopius is established as one of the largest managing agencies operating in the Lloyd’s of London insurance market. Our clients are dispersed globally and whilst headquartered in London, we have core operations in the US, Bermuda Singapore. Canopius has recently implemented a new target operating model and embarked on a global transformation project. Our team are uniquely positioned at the centre to help guide every decision and be a key part of all of the action. Above all else, as part of the Group Risk Governance department, we are expected to know the Canopius business inside out. We strive to provide exemplary levels of service, advising and supporting all areas of Canopius’ rapidly expanding business. This role reports to the Head of Corporate Governance who reports to the Group Legal Counsel. The role has a wide remit from: providing transactional and technical company secretarial support to the senior team members for strategic projects, BAU and cyclical activities; the provision of end to end board and committee meeting cycle support for the regulated entities; engagement at all levels of the business, and in support of Company Secretariate team, to provide high quality advice and support across a broad range of company secretarial and departmental tasks and activities; and being responsible for a few subsidiary Boards. The role will work in close collaboration with the business and the wider Governance Team covering Risk, Legal, Compliance Data Privacy teams, to deliver outcomes. We are looking for a energetic, ICSA/CGI part-qualified (or equivalent qualification), with previous company secretarial work experience to join this fast paced, dynamic team we are building. Responsibilities will include: You will be expected to: Main Duties and Accountabilities To provide high quality, professional and comprehensive assistance on all company secretarial matters including undertaking or assisting with all administrative tasks and meetings administration. To support the Company Secretarial team, and to assist in Company Secretary objectives being met in a timely manner and within statutory deadlines. Assist team members in the effective management of the department’s workload and responsibilities Support the Group’s decision-making processes via value adding Board and committee co-ordination, administration and front of house service for meetings Maintain and support the proper operation of Group companies, corporate record keeping and statutory filings Delivering a professional, efficient and reliable service to the department’s stakeholders Board and Committee Support Effective organisation of the preparation of agendas, collation and timely distribution of meeting packs on Diligent Boards Proactively managing meeting schedules, agenda planning process, matters arising and other matters Attendance at Board Committee meetings with Head of Corporate Governance/Senior Assistance Company Secretary as appropriate Maintain a log of meeting actions and communicate as appropriate Attend and minute Subsidiary Company Board and Committee Meetings Work closely with the members of the team, Senior Management and other staff to support the trading subsidiaries and regulated businesses, ensuring that decisions taken by the subsidiary boards are properly communicated and implemented Support Board and Committee Effectiveness Reviews Company Secretarial Support Ensure all statutory registers and minute books are maintained for all Group companies and key meetings administered by the Company Secretarial team File forms relating to changes in corporate information on time or instruct third party providers for overseas companies Ensure statutory registers are accurate and up to date Provide corporate reorganisations and regulatory governance project support Maintain Conflicts of Interest Registers Support corporate governance initiatives and provide guidance to promote and ensure best practice, as set out in the governance framework Support the drafting of governance documentation; Board Matters, Reserved, Committee Terms of Reference, Annual review of Governance Framework Support the management of delegated / signing authorities (manage, advice on application, provision of secretary’s certificates, PoAs, etc) Maintain the Group Company Structure Chart Support the Year end and Annual Report Accounts Projects Support the Cosec team on corporate activity (share issues, transfers, new entity set up, entity rationalisation, capital reductions and re-registrations) Support the Senior Company Secretary in monitoring changes in relevant legislation and regulatory environment Skills and experience: Preferred ICSA/CGI part-qualified (or equivalent qualification) and ideally with previous company secretarial work experience Proficient in the use of MS Office Experience of Diligent Entities, Diligent Boards is preferred but not essential Good working knowledge of the Companies Act 2006 Excellent communication skills – written and oral, with experience communicating with a range of internal and external stakeholders Highly organized self-starter – able to prioritize and manage multiple tasks. Ability to deal confidently and succinctly with people at all levels. Our benefits We offer all employees a comprehensive benefits package that focuses on their whole wellbeing. This includes hybrid working, a competitive base salary, non-contributory pension, discretionary bonus, insurances including health (family) and dental cover, and many other benefits to enhance financial, physical, social and psychological health. About Canopius Canopius is a global specialty lines (re)insurer. We are one of the leading insurers in the Lloyd’s of London insurance market with offices in the UK, US, Singapore, Australia and Bermuda. At Canopius we foster a distinctive, positive culture which enables us to bring our whole selves to work to flourish as people, and build a business which delivers profitable, sustainable results. Based in incredible new offices in the heart of the City of London, Canopius operates a flexible, hybrid working model and is committed to providing an environment that challenges employees to be their best and where everyone s unique contributions are recognised, valued and respected. We are fully committed to equal employment opportunities for all applicants and providing employees with a work environment free of discrimination and harassment. All employment decisions are made regardless of age, sex, gender identity, ethnicity, disability, sexual orientation, socio-economic background, religion or beliefs, marital or caring status, or any other status protected by the laws or regulations in the locations where we operate. We encourage and welcome applicants from all diverse backgrounds. We make reasonable adjustments throughout the recruitment process and during employment. Please let us know if you require any information in an alternate format or any other reasonable adjustments.