Team assistant part time

Team Assistant (Part Time) Company Munich Re Services Location London , United Kingdom Job Purpose: To provide administrative support for a member of the Senior Leadership and the London-based team of DAA2. Key Responsibilities: Specific to ML1 (Senior Executive) Diary Management - managing efficiently schedules and calendars with realistic timescales by planning and scheduling meetings, conferences and related travel bookings Arranging business trips (flights, hotels, visas) and controlling travel schedules Handling expense claims, including timely submissions of all expense claims Organising and preparing meetings with external and internal clients, taking and preparing minutes General secretarial duties, including collecting and analysing information, drafting and filing communications, letters and documents For DAA2 Team in London: Arranging business trips (flights, hotels, visas) and controlling travel schedules Team Expenses Arrange client meetings General Duties and Tasks: Administration of corporate gifts (e.g. Gifts Hospitality register) Organisation of client entertainment (lunches, dinners, corporate events) Co-ordination of visits from Munich Re colleagues IT co-ordination (onboarding/ offboarding of new staff)/ local process coordination Organising training and team meetings Assist with presentations and marketing material via MR Comms (incl. Powerpoint Pool) Key Skills and Experience Advanced Microsoft Office (Word, Excel, PowerPoint, Sharepoint, Forms) Excellent organisational skills Good communicator at all levels Forward thinking – identifies and works to resolve problems Able to work on own initiative Benefits You will be rewarded with a great compensation package, on target bonus, 25 days annual leave(pro rata) with the option to purchase more along with private medical insurance and employers contributory pension of 10%. About Us Here at Munich Re we want to offer our staff the opportunity to grow in an exciting, driven and diverse working environment. We believe that your enthusiasm to apply your outstanding knowledge crafts the future, the future of our clients, of Munich Re and of course your own. Munich Re is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees. Apply now!