Company secretarial assistant

Investec is a distinctive Specialist Bank serving clients principally in the UK and South Africa. Our culture gives us our edge: we work hard to find colleagues who ll think out of the ordinary and we put them in environments where they ll flourish. We combine a flat structure with a focus on internal mobility. If you can bring an entrepreneurial spirit and a desire to learn and collaborate to your work, this could be the boost your career deserves. Job Description Team Description: Group Company Secretarial manages a range of statutory and governance related obligations on behalf of the Group and our purpose is to empower Investec to make effective decisions. We deliver on that purpose through supporting the committees and forums comprising the Group s corporate governance framework, and advising on the Group s governance and statutory obligations. Description of the role and responsibilites: Core working hours are Monday to Friday 0900 to 1700 and you will be required to attend the London office four days per week, working one day from home. Please note that there may be times when you will be required to attend the office five days per week. You will work alongside the team servicing a portfolio of internal stakeholder clients as well as wider corporate governance projects and tasks. This role will include governance forum / committee meeting support work, and transactional work including legal entity management and statutory compliance. Responsibilities will include: Preparing agendas for a range of governance forums and committees, managing the meeting calendar and liaising with functional representatives responsible for preparing papers around deadlines, preparing meeting packs, and drafting the minutes, actions schedule and any upstream reports to other forums. The committees / forums you will be involved with include, but are not limited to, the Bank s investment committee, New Product and Initiative Forum, Financial Services Compensation Scheme (FSCS) Committee, the Client Money Committee, Transaction Reporting Committee, Senior Managers Regime Committee, and the Policies Review Committee Managing the process for regular statutory compliance events for a number of Group subsidiaries including UK andIreland– including submission of confirmation statements and signoff of annual accounts, as well as ad hoc processes such as director changes Being responsible for keeping legal entity data current in GEMS Actioning requests from Internal and External audit for the collation and provision of various governance materials Managing the library of forum/committee terms of reference, including the annual review process, and leading an initiative around providing online access for stakeholders to terms of reference and other key governance documents Preparing and releasing stock exchange announcements in accordance with applicable Listing Rules Managing the Authorised Signatory process and dealing with sealing requests and other signatory queries General administrative support to the department when required Core skills and Knowledge: 1 – 2 years experience of supporting governance / compliance forums and committees in financial services Exposure to core technical concepts in banking such as liquidity and capital management, operational risk, compliance, credit, internal audit etc. Some knowledge of the regulatory regimes which underpin these where applicable and an appreciation of how these areas typically interact with the broader governance framework / cycle within banking Exposure to broader financial services landscape and an appreciation of key governance and compliance frameworks, including UK Corporate Governance Code, FCA Listing/Disclosure Rules and company law, plus Market Abuse Regulations Strong drafting abilities with particular ability/perception to be able to transpose/precis technical concepts/discussions with accurate, fluent and logical writing style for minutes and other reports strong attention to detail for format and typography Good organisational skills and project management abilities Working knowledge of Diligent Boards (or equivalent board portal software) Working knowledge of GEMS (or equivalent legal entity management software) Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience), Powerpoint and Excel • Personable, pro-active, flexible, pragmatic, robust. You must have the ability to communicate and collaborate effectively with people at all levels of an organisation and across a range of jurisdictions• Actioning requests from Internal and External audit for the collation and provision of various governance materials Managing the library of forum/committee terms of reference, including the annual review process, and leading an initiative around providing online access for stakeholders to terms of reference and other key governance documents Preparing and releasing stock exchange announcements in accordance with applicable Listing Rules Managing the Authorised Signatory process and dealing with sealing requests and other signatory queries General administrative support to the department when required Embedded in our culture is a sense of belonging and inclusion. This creates an environment in which everyone is free to be themselves which helps to drive innovation, creativity and ultimately business performance. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It s a responsibility we all share and is integral to our purpose and values as an organisation. We want our people to feel empowered to be themselves in an environment that supports them, enabling them to perform in “out of the ordinary” ways. Our culture places belonging and inclusion at its centre and our work environment is integral to this. If you require any adjustments to support you through the recruitment process, as well as supportive and flexible working arrangements to help you succeed with us, please let our recruitment team know. Research shows that some candidates can be reluctant to apply to a role unless they meet all the criteria. We pride ourselves on our entrepreneurial spirit here and welcome you to do the same – if the role excites you, please don t let our person specification hold you back. Get in touch!