Maps administrator

£26,392 - £26,994, AO (Inner) Colindale Avenue, London NW9 5EQ Job description Ordering of goods and consumables and reconciling deliveries from MAPS for Reference Services - Colindale. Management of the shared mailbox and dealing with all enquiries and queries. To provide a focal point for Reference Laboratories – Colindale MAPS invoicing from MOLIS including the raising of credit notes if required. To organise stationery orders for the department. To manage the equipment databases and co-ordinate service contractors for the department. Location The UK Health Security Agency (UKHSA) offers hybrid working – this means that whilst the role will be based in our Colindale Avenue, London Lab, there will be opportunities to work from home. The number of days in the office will be agreed on an individual basis by your line manager, determined primarily by business need and in line with departmental policy. Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.* Working Pattern –Full Time, Hybrid working. Key Responsibilities: Responsible for ordering office and laboratory consumables from UKHSA Stores and external suppliers, using the procurement module in MAPS. Monthly reconciliation of orders. Expenditure reports run as required or requested liaising with EQ (Band 5) Administrator on budgets. Liaison with commercial companies and suppliers regarding invoice queries, returns and orders. Receive and chase orders for RL-C. Secretarial duties Word-processing and typing (including audio typing) of correspondence, manuscripts, minutes and other documents (Microsoft Word, intermediate/advanced level). Make travel, hotel arrangements and bookings. Produce presentations (Microsoft PowerPoint, intermediate level). Administrative duties Manage the RL-C telephones and deal appropriately with telephone enquiries. Route calls, take messages and ensure messages are relayed to staff within an appropriate time scale. Clerical duties Data entry and Photocopy. Collect and distribute post. General Duties Assist with training of administrative or laboratory staff, where appropriate and as directed by the Business Manager. The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA. Working for the UKHSA For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk) Benefits Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an average employer contribution of 27% Range of health and wellbeing support Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility atChildcare Choices | 30 Hours Free Childcare, Tax-Free Childcare and More | Help with Costs | GOV.UK Selection process details STAGE 1 - APPLICATION SIFT: You will be required to complete an application form. This will be assessed in line with the advertised essential criteria – please do provide evidence of how you meet this. If you are successful at this stage, you will progress to an interview. STAGE 2 – INTERVIEW This competition will involve a Teams interview. As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section). You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours will be used at the interview: Changing and Improving Communicating and Influencing Delivering at Pace For further information on the selection process, please refer to the attached Candidate Pack. Expected Timeline: Advert close: 23:55hrs on 30thof October 2023 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Shortlist: w/c 30thof October 2023 Interviews: TBC Please note these dates could be subject to change. Essential Criteria: It is important through your application and Statement of Suitability of 500 words that you give evidence and examples of proven experience of each of the following criteria: