Executive assistant

Job Title: Executive Assistant Duration - 6 Months, extensions likely Location - Hybrid/London Salary: circa £36000 per annum Summary My high-profile utilities client is looking for an Executive Assistant to join their team based in their London offices on a hybrid basis (1-2 days a week on site) on an initial 6-month contract with chance of extensions. Key Accountabilities Proactively manage calendars for the Band A/B for meetings and appointments and the screening of all direct telephone enquiries Coordinate full and complex travel itinerary arrangements, for both domestic and overseas engagements. Coordinate complex executive meetings with internal and external resource. Full email management of Band A/B inbox redirecting emails on his behalf, actioning enquiries and handling sensitive and confidential material. Carry out specific tasks in line with clear procedures and working practices to support the leader in everyday work and ensure compliance to policies and procedures. Manage a wide range of administrative and executive support related tasks, including drafting routine correspondence and organising/maintaining files. Attend meetings and provide secretarial duties, typing presentations. Develop systems and processes within own area and deal with bespoke data requests, interpreting data provided. Process invoices and expenses via Concur and Coupa applications. Support with offsite events and key meetings and assist with all preparation and organisation. Technical / Specialist Skills and Experience Confident dealing with senior leaders Excellent organisational skills Strong communication skills - both written and verbal Sound client management skills: confident managing internal and external stakeholders Highly flexible - capable of managing conflicting priorities in keeping with the needs of the team and senior leader. Work with minimal supervision, using own initiative and able to prioritise workloads to meet tight deadlines. Strong team player - able to adapt to working within different teams with a proactive can do attitude. Strong discretion and experience handling sensitive/confidential data. If you have not received a response within 48 hours of applying, please assume you have not been shortlisted this time. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. To speak to a recruitment expert please contact Karolina Habinshuti