Executive assistant office manager

By adopting the values of Style Truth across the whole business – from recruitment to product – we safeguard the long term health of the brand and we create more than just fashion. DESCRIPTION Founded in 1970, Jigsaw was the first premium fashion brand on the high street. Since then, the company has expanded worldwide to work with the finest mills, cutting edge photographers, up-and-coming models and renowned architects. But the search for the best in the industry never stops. As our journey continues, we re looking for passionate and talented people to learn about Style Truth: a set of values that sets us apart from the rest of the high street, a belief that everyone should feel empowered to embrace their own style, be true to themselves, and not slavishly follow the fashion world. This means putting style before trends and truth before hype. We are looking for an Executive Assistant and Office Manager to join the Jigsaw team in our Head Office in Richmond. ROLE PURPOSE: To provide administrative secretarial duties to the CEO and senior Directors. You’ll be doing diary management, coordinating meetings travel and other ad hoc projects including support in the preparation of presentations. In addition to this you will manage the office operations. KEY DUTIES AND RESPONSIBILITIES All diary management for the CEO and Directors. Some diary management for the Management Team on an ad hoc basis. Critical Path diary management for Design, Brand/Marketing and Shoots. Monthly Board Meeting minutes, which require a 48 hour turn around for the CEO, CFO and Chairman to review before submitting to the Board. Monthly board pack collation, ensuring all previous board minutes have been actioned by the Exec’s, proof reading and submission to the Board. Handling confidential information, distributing NDA’s, creating and maintaining Critical Business Plans/Presentations on behalf of the CEO. Creating presentations for all business comms. General administration, including expenses, maintaining office systems, filing, dealing with correspondence and writing letters. All Office Management. Overseeing Facilities Manager and Housekeeper. Ordering internal supplies for the office and specific departments. Courier management – outbound and inbound. Handling calls from HO switchboard (via Teams). Answering intercom for deliveries and visitors. Travel arrangements for Exec/Management and HO when required. H S Officer. First Aider. SKILLS, KNOWLEGDE AND EXPERIENCE Ability to work in a fast-paced environment. Ability to prioritise work and amend these as new tasks come up. Experience in dealing with confidential and sensitive information. Excellent interpersonal skills. Experience across the Microsoft office suite (Word, Excel, Powerpoint) BENEFITS 25 days holidays Fantastic Staff discount schemes – up to 50% (and 70% on 5 items per season) Life Assurance Pension Access to the Retail Trust – Jigsaw’s wellbeing and benefits provider, for a whole host of resources, support and discounts We are committed to equality of opportunity for all staff and applications are encouraged from individuals regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marriage and civil partnerships or pregnancy and maternity. Job Types: Permanent, Full-time Schedule: Monday to Friday Work Location: In person