Corporate planning assistant

Job Title: Corporate Planning Assistant Position: Full-time, permanent Functional area: Administration, Corporate Planning Reporting to: General Manager of Corporate Planning Department Location: London, W4 5YA Purpose of the job: To provide proactive administrative support to the General Manager and Corporate Planning department in terms of planning of the department’s activities. To provide secretarial (PA) and administrative support to the Managing Director. KEY TASKS: General Administrative role Acting as the first point of contact and taking all incoming calls Handling incoming outgoing posts and courier services Supporting planning and execution of Corporate Planning activities Supporting planning and execution of Health Safety measures Supporting any administrative matters when required from other departments. Secretarial role Arranging Chief Operating Officer’s (COO) travel. Preparing correspondences in English on behalf of the COO Organizing appropriate accommodation for parties, meetings, and conferences Taking COO’s incoming calls and dealing with the queries. Managing COO’s schedule. Supporting the documents using by basic Japanese Non-Corporate Planning Departments Support role Supporting non-Corporate Planning Departments included but not limited to F A (Concur) Legal (Local Insurance, Global Insurance Programme) Communication Marketing (internal communications) HR (EHS, assignees) R I (Supporting research activities) Decarbonisation (Facilities) Other Duties To provide proactive support to other departments Undertake other office duties if required. Visiting group companies’ offices in the UK and Europe if required PERSON SPECIFICATIONS: Essential: Commensurate level of experience for a similar role Excellent verbal and written communication skills in English Strong IT skills – MS Word, Excel, PowerPoint. Proactive Organised Strong Problem-solving mind and fairness Communication skill in cross-cultural environment Maintaining good working relationship with Partners and Executives Attention to details Work effectively independently and as part of a team Desirable: Verbal and written communication skills of advanced level of Japanese. Basic Insurance Knowledge (Global Insurance Program, as well as Local Insurance) Education: English GCSE Grade A or the above or equivalent, Math GCSE Grade B or the above or equivalent College degree or higher Location: Building 11 Chiswick Park, 566 Chiswick High Road, London, W4 5YA