Senior secretary birmingham

Purpose of the Role To provide support to team members and management in the form of secretarial, administrative and PA duties. Duties and Responsibilities Act as a point of contact for team members, senior management, clients and other external partners. Provide administrative support to management, including scheduling meetings, managing diaries, and making travel arrangements. Meet and greet clients and visitors; Deal with telephone and email enquiries; Provide support to client facing team members assisting with client file set-up, compliance and valuation inspections. Arrange in-house and offsite meetings; Make travel arrangements: booking flights, hotels, and transportation; Raise fee accounts, create debtors reports, update pipelines and maintain cash schedules; Maintaining information on the Salesforce system; Prepare, format and proof-read documents; Prepare presentations using Microsoft PowerPoint; Create ad-hoc letters, including copy typing and audio typing; Assist with the development of systems and document templates; Assist with recruitment, onboarding and training of new starters; Attend meetings and record minutes; Ensure health and safety policies are followed; Liaise with office building management company. Working Relationships and Contacts You will report directly to a Regional Director/Sector Head and liaise with the Valuers and on occasion Christie Finance and Agency colleagues within your department to provide administrative support to them as required. You will also work closely with the Regional Director/Sector Head to ensure that health and safety, sickness and annual leave matters are dealt with effectively and correctly. General Responsibilities To present and promote Christie Co as a professional organisation with the highest standards of excellence and care; To contribute to the development of Christie Co’s corporate image and perception as a whole by demonstrating quality, consistency and reliability; To comply with company policies regarding Equal Opportunities, Health Safety, Data Protection and Environmental Impact. Person Specification Skills and Experience Educated to GCSE level or equivalent; Essential Minimum of 2 years of previous experience within a similar role; Essential Excellent knowledge of Microsoft Office; Essential Numerate; Essential Audio typing and copy typing skills; Essential Excellent verbal and written communication skills; Essential Highly organised and self-motivated; Essential Knowledge of the property industry; Desirable Knowledge of Salesforce; Desirable Personal Characteristics Polite and professional; Proactive, organised and meticulous; Enjoy working in a fast-paced environment; Flexible and adaptable, responding well to change; Able to work autonomously; Able to effectively prioritise workload; Strong team player; Good interpersonal skills Able to work under pressure and to deadlines. What can we offer? Competitive Salary+ Bonus package 25 days holiday Pension Life Assurance Income Protection Gain/ improve skills within a commercial property company If this role sounds like you and something you want to be a part of, apply now by sending your CV to [email protected]. Please note, we are unable to provide Visa sponsorship at this moment in time.