Office manager

Job Summary: Managing the office budget, dealing with staff issues and establishing and maintaining policies and procedures, as well as create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, day to day running of the office Key Responsibilities: * Scheduling meetings and appointments within the office * Organizing the office and ordering stationery and equipment * Maintaining the office condition and arranging necessary repairs * Update and maintain office policies as necessary * Organize office operations and procedures * Coordinate with IT department on all office equipment * Ensure that all items are invoiced and paid on time * Manage contract and price negotiations with office vendors, service providers * Manage office budget, ensure accurate and timely reporting * Provide general support to visitors * Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) * Liaise with facility management vendors, including cleaning, security services etc. * Plan in-house or off-site activities, like parties, celebrations and conferences * Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored * Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office * Ensure that results are measured against standards, while making necessary changes along the way * Design and implement filing systems * Ensure filing systems are maintained and current * Establish and monitor procedures for record-keeping * Ensure security, integrity, and confidentiality of data * Design and implement office policies and procedures * Oversee adherence to office policies and procedures * Analyse and monitor internal processes * Implement procedural and policy changes to improve operational efficiency * Handle customer inquiries and complaints by answering the phone and replying to emails in a timely manner * Provide administrative support via phone or email * Perform other clerical receptionist duties such as photocopying, transcribing, filing, keeping records of office expenses, sorting and distributing paperwork, and so on. * Management and control of staff training Any other duties the Company believe it can reasonably expect from you