Executive assistant legal

I am currently supporting a well-established Law firm recruit for an experienced Legal Executive Assistant; this is an extremely busy and fast paced role supporting the Head of Department and their team. The ideal candidate will have previously working in the Legal industry, have effective communication skills and be extremely organised. Job responsibilities: bull; Assisting the International Arbitration Head of Department bull; Representing the International Arbitration team and being the ldquo;go to rdquo; person for the partners and the department bull; Coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops) bull; Extensive diary management ndash; arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments, and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required bull; Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides, and other documentation bull; Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required bull; Communicating with clients and others and addressing queries bull; Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email) bull; Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports bull; Maintaining client data and assisting with marketing activities bull; Undertaking a range of ad-hoc duties and projects as delegated from time to time Job skills: bull; Proficient organisational and administrative skills, attention to detail and ability flexibly handle time-restricted projects bull; Excellent communication and influencing skills bull; Excellent IT skills, experienced with relevant spreadsheets, databases, ability to adapt to modern technology and processes bull; Excellent written skills, compiling data analysis and report writing bull; Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information Previous Experience: bull; Extensive previous legal secretarial/PA experience within a law firm or other professional services organisation General skills: bull; Well organised, uses initiative, prioritises appropriately, applies self, manages own workload, and meets deadlines bull; Demonstrates excellent people skills (respectful, positive, articulate, professional and sympathetic) bull; Delivers helpful internal services with a proactive and ldquo;can do rdquo; approach, shows commercial awareness and represents the department/firm appropriately bull; Calm, articulate and exchanges information and ideas bull; Accepts and follows instructions, listens, makes notes, questions appropriately, acts collectively bull; Aptitude to pick up modern technology and software bull; Shows sound judgement and strategic planning skills; acts within boundaries bull; Shows dedication, passion, and eagerness bull; Is a respectful, reliable, and encouraging team player bull; Reflects the firm rsquo;s culture Please apply today ndash; excellent benefits and career development within a friendly and fast paced team ndash; immediate start and interviews