Stables administration assistant permanent surrey

Administration Assistant Permanent Surrey Competitive + Benefits This role requires flexibility during our busy season is key with regards to hours and days worked. Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible. This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service. We are looking for a Stables - Administration Assistant to undertake the following duties on a day-to-day basis: Key Responsibilities middot; To receive telephone and in-person enquiries and redirect them as appropriate. middot; To maintain an effective paper-based, and electronic filing system of animal records, invoices, credit card receipts etc. middot; To produce contracts, programs, reports, reviews, and any other relevant computer-based administration. middot; To update animal records of vet treatments, physio, farrier, saddler etc and associated costs. middot; To produce minutes of meetings. middot; To complete New Supplier Forms, Special Payment Requests, Petty Cash requests etc. in preparation for authorisation. Once approved, pass onto the Finance department. middot; To order, record and distribute Stables equipment. middot; To establish and maintain an inventory of all Stables equipment. middot; To reconcile petty cash on a regular basis. middot; To request and keep a record of routine/non-routine facility maintenance. middot; To record specific jobs for maintenance staff. middot; To scan and forward documentation (passports, export paperwork, livery contracts etc.) middot; To book vehicle MOTs, servicing and repairs. middot; To update health and safety records (COSHH, Accident Report forms, Safe Systems of Work, Safety Data sheets etc.) middot; To maintain a tidy and organised office. middot; To carry out any reasonable requests related to the administration of the Stables as directed by the Stables Manager. middot; To liaise regularly with colleagues and manager to ensure an efficient and effective service is always delivered to the Client and Company. middot; To work professionally within a large team ensuring Client safety and animal welfare is paramount. middot; To escalate any issues involving the Client, colleagues, or animals to the Stables Manager. middot; To ensure a professional approach when dealing with the Client, colleagues, and external providers, with particular emphasis on maintaining confidentiality middot; To always provide a highly customer focused service to the Client. middot; To exemplify very high standards in conduct and appearance. middot; To comply with all health and safety regulations as governed by the Health and Safety at Work Act 1974 (and any amendments). middot; To comply with all UKME Policies and Procedures. middot; Any other duties as and when required. Knowledge/Experience/Skills/Abilities middot; Previous office administration experience middot; Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet middot; Strong numerical skills Personal Attributes middot; Flexible and professional approach to work middot; Able to communicate clearly and respectfully with a variety of people middot; Maintain a high standard of personal appearance middot; Strong time management, organisation and planning skills middot; High level of written and verbal communication skills middot; An interest in animals APPLY NOW