Receptionist

There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting with people. If you are looking for a challenging and fulfilling career in a supportive, inclusive and high-performance work environment where everyone has the opportunity to realise their potential, Ince Co. could be the firm for you. As a firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mindset in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too. Based Aldgate Tower, London Contract Type Permanent Job Type Full time Hours 37.5 hours a week Start Date As soon as possible Receptionist You will be the first point of contact for all visitors including clients and colleagues to our Aldgate office. This is a pivotal role where you will have the opportunity to create positive and long-lasting first impressions and provide essential office administration support to your colleagues assisting in the smooth running of the office. Role Responsibilities Managing a busy client meeting room calendar to ensure clients and staff are sensibly coordinated, establishing meeting requirements and actioning appropriate preparation Ensuring meeting rooms are cleared down after use and appropriately stocked and presented clean and tidy Communicating clearly and professionally with internal staff where changes to room bookings are required Meeting and greeting clients including liaising with Building Reception to ensure that clients are registered for access Setting out refreshments; lunches, teas and coffees for clients and management meetings Meeting room setup including MS Teams as required Booking taxis for Fee Earners and clients Assisting with admin tasks required by fee earners as may arise in meetings, including photocopying and printing tasks Providing accurate coding to Finance to ensure correct processing of costs for costs incurred Assisting with client events including set up and take down Ad hoc office duties where required Any other duties as required by a busy Reception team Person Specification Well-presented, professional and articulate Self-motivated and able to work autonomously and pro-actively through remote management Proven ability to multi-task Demonstrate the ongoing use of initiative Proven ability to prioritise and manage a varied workload Strong communication skills, both verbal and written with excellent interpersonal skills Ability to communicate professionally and respectfully with all you interact with Able to demonstrate experience liaising pro-actively with third parties professionally Excellent time management, organisational and administrative skills Benefits Salary is competitive 25 days annual leave including the opportunity to buy and sell holiday Private Health Insurance Life Assurance at 4x Salary Income Protection Cover Optical Care vouchers and many more benefits and discounts We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race. The appointment is subject to the appropriate background checks and satisfactory references. A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.