Team administrator

To be responsible for maintaining the confidentiality and security of client data in accordance with Trust policy Attend meetings take minutes and distribute minutes Type clinical information onto Systmone during the Clinical Review To be able to use SystmOne and other health record systems and accurately enter information. Support the nurses in the inpatient unit with scanning and filing To undertake secretarial duties including preparing letters to GPs/other health care professionals to support the administration team. Greet individuals and visitors to the Service and alert team members of their arrival Answer telephone enquiries/messages and transmit to team members according to priorities; maintaining a helpful and courteous manner at all times Answer and respond to any queries staff have on a day-to-day basis To provide reception support as and when required. To administer the travel claim system and ensure claims are valid Ensure all staff enter their appointments for the day in the movement book, and check all team members use the in/out board. Send and receive faxes for the team, ensuring that urgent faxes to the team are dealt with appropriately Distribution and date-stamping of all incoming/outgoing post. Support team members in liaising with service users /relatives/carers/secretaries/GPs and other relevant care agencies Maintain an effective filing system, including retrieval of files from archive storage Photocopying and maintaining stocks of relevant forms and leaflets for team use Coordinate and book rooms for meetings and clients appointments To liaise with estates department regarding any repairs required within the base in order to maintain a safe working environment Share responsibility for securing the building at night ensuring the area is secured Undertake typing of letters, memos reports as required. To implement Trust and team policies/procedures and propose changes to practices if necessary. To order stock and non-stock items for the service as required and/or requested. Experience in working with Microsoft office would be beneficial Maintaining compliance records of staff training