Pa to medicine smt

The post holder will be the PA to the Director of Operations, Divisional Director and Associate Director of Nursing. The post holder will provide a fully comprehensive, efficient, proactive and confidential administrative and secretarial service to the Divisional Senior Management Team (SMT) and also other senior management as and when required working closely with other Personal Assistants. Provide an efficient and effective comprehensive PA support to the SMT and secretarial support to other senior staff within the Division. Organise the electronic diary of the Director of Operations, Divisional Director and Associate Director of Nursing, via Microsoft Outlook. Set up appointment/meetings and organise venues/facilities as appropriate. Prepare, collate and distribute agendas. Produce formal minutes/notes of meetings and action logs. Prioritise and be responsible for own workload, to ensure all deadlines for correspondence, production of reports, and agenda items are met within the required timescales. To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others. Have good experience of Microsoft Office applications including MS Teams. Ensure there are effective administrative systems and procedures in operation, maximising the use of technology to ensure efficiency. Ensure that high standards of data quality are maintained. Provide professional telephone/reception service Prioritise communications ensuring urgent matters are addressed by appropriate colleagues in a timely manner whilst taking responsibility for dealing with these personally in a professional manner. We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients’ homes. We also are incredibly proud to have almost 150 volunteers here at CHFT. We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children’s and young people’s services; end of life care and outpatient and diagnostic imaging services. We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza. We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS – yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members – patients, staff and the local community. Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first. Please see attached job description and personal specification for detailed responsibilities related to this role.