Macmillan acute oncology coordinator

The Northern Care Alliance NHS Foundation Trust (NCA) brings together staff and services from the former Salford Royal NHS Foundation Trust and The Pennine Acute Hospitals NHS Trust. The sheer size, scale and potential of our combined service is huge. Together, we’ve a wealth of skills and resources to share and tap into and, a wide range of career paths for you to develop and explore. If you want to join a team of around 20,000 NHS experts in delivering high-quality, local care across Salford, Oldham, Bury and Rochdale and beyond – come and take your place with us. Job overview Be responsible for the co-ordination and organisation for the Acute Oncology Service (AOS) under the direction of the Macmillan Acute Oncology Nurses (MAON) and the Consultant Oncologists collectively known as the Acute Oncology Team (AOT) across a 7-day service (including bank holidays). You will be part of a small dynamic team providing a 7 day service to patients admitted to Royal Oldham Hospital, Rochdale Infirmary and Fairfield General Hospital with acute oncology presentations. Personal Professional Development is one of the foundation stones of the service and actively encouraged. Main duties of the job Provide full administrative, clerical and secretarial support for the team and co-ordinate regular team meetings and the quarterly Acute Oncology Operational Group Meeting, this will include concise minute taking. Be the first point of contact for patients and relatives accessing the Acute Oncology Service via telephone. This will include effective sign posting to other services and reacting appropriately to patients in emergency situations and notifying the Macmillan Acute Oncology Nurses (MAONS) of patients attending ED. Working for our organisation Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West. Detailed job description and main responsibilities To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk Person specification Qualifications Essential criteria GCSE or equivalent in Math’s and English Recognised IT qualification/ EDCL and knowledge of NHS systems and databases Desirable criteria NVQ Level 3 Business and Administration or willingness to work towards this Communication Course/Qualification / Sage Thyme Knowledge, Skills Experience Essential criteria Experience of working within an acute healthcare setting within the NHS Experience in a range of secretarial and wider administrative duties and experience of establishing and maintaining office systems. Able to work autonomously and unsupervised where appropriate Facilitating local and Trustwide meetings including extensive minute taking Experience of data collection, data input and data reporting. Experience of manipulation of data to provide data analysis reports and graphs and charts as required Experience of data submissions and report collation with experience of using advanced Excel Experience in managing the demands of a fast paced working environment with ability to respond appropriately to complex situations Practical and working knowledge of Trust IT systems Ability to work on own initiative and manage own workload having the ability prioritise workload is essential Excellent organisational skills including diary management / responsibilities for the team1 Ability to work as a responsible team member using effective interpersonal skills Ability to work quickly and accurately under pressure using own initiative in relaying complex and confidential medical information1 High level of attention to details especially where numbers and figures are concerned1 Practical and working knowledge of Microsoft Office Systems, including an advanced level of knowledge of Microsoft Excel / Microsoft Teams Willingness to learn new skills and attend courses in line with the role Ability to demonstrate empathy and support for colleagues and patients An awareness of the Acute Oncology Service Desirable criteria Working within cancer and/or palliative care including a basic knowledge of oncology terminology Aware of the Cancer Diagnosis process and pathways Working within a multi-disciplinary team Effective communication skills enabling tact and diplomacy when relaying sensitive information to staff, patients and carers some of whom may exhibit challenging behaviour An awareness of the Quality Assurance Team (formally peer review process) Understanding of acute hospital outpatient and inpatient pathways We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement. We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible. The Northern Care Alliance serves a richly diverse population and our Care Organisations work hard to ensure all our services are fair and equally accessible to everyone. We respect the value of difference. So our aim is to employ a workforce as representative as possible of this population. Regardless of age, disability, gender, marital status, trans status, pregnancy and maternity, race, sexual orientation, religion or belief, all are welcome. If you require reasonable adjustments to the application process, please contact the ResourcingTeam to discuss. In applying for this post, you give the Trust permission to use your data for recruitment purposes. Keep up to date with the latest job opportunities and information across the Northern Care Alliance by following us on Twitter and Facebook: @NCACareersNHS Employer certification / accreditation badges Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.