Senior legal secretary

Senior Legal Secretary - Finance Projects and Restructuring Manchester A fantastic, top 100 established Manchester firm, known to us as a client for many years are keen to add an experienced Senior Legal Secretary to their already impressive FPR team. Based in well-equipped offices in an impressive setting, close to commuter links, the Senior Legal Secretary will benefit from working with a cohesive team of Secretaries, Administrators and Coordinators to deliver a high quality of a full range of Legal Secretarial Duties. The role offers an enviable hybrid working option. Duties and responsibilities of the Senior Legal Secretary in Finance, Projects Restructuring: Provide high level support to partners and fee earners working closely with the partner and their team in the Litigation Department Extensive diary management and organising complex travel arrangements for a lot of overseas travel for partners Assisting partners with the daily secretarial duties such as managing bundles Plays an active role in knowledge sharing to ensure growth and development Assists the partner in providing them with effective and high quality secretarial support Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines Demonstrates flexibility and proactively contribute to the team s success by actively seeking to improve working processes Ensures all work is undertaken in the correct priority order Communicates with Team Coordinators/Team Leaders to keep them appraised of a task s status Follows team processes and procedures when undertaking tasks Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these Actively participates in team meetings Billing subject matter expert Ensuring accurate and timely use of the finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc. Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Skills Required: Extensive relevant experience as a Legal Secretary Have a strong working knowledge of iManage and Bighand or similar tools IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams Detailed and strong working knowledge of and high level of proficiency in Elite billing Exemplary document management and filing Excellent telephone manner Excellent organisation and prioritisation skills Applies knowledge and judgement to solve problems and make decisions Experience of delegating to, and training, junior team members The firm are offering 25 days holiday plus bank holidays, a hybrid working arrangement to suit the candidate and a range of competitive benefits. If you are an experienced Senior Legal Secretary, based in or near Manchester, please get in touch for confidential consideration or send your CV to [email protected]