Assistant company secretary

Job Advert Job Specification Form Semperian Group are currently searching for an Assistant Company Secretary, based in our Daresbury office, on a permanent basis. Job Summary The role of Assistant Company Secretary is to take responsibility for day to day company secretarial support functions, working closely with the Group Company Secretary and other team members to maintain an efficient and professional company secretariat function across the Group. The preparation of papers, minutes, agendas, and board packs will be an integral part of the role The role offers the opportunity to help establish and develop new systems and processes, working closely with the legal and commercial teams to ensure full compliance with all applicable regulations. Part 2 Job Description = Main Duties and Responsibilities The characteristics of the key accountabilities are: Company secretarial management of a portfolio which may include 100% owned, third party and joint venture projects. Use of Diligent Entities (formerly Blueprint OneWorld) to maintain statutory registers. Preparation and distribution of agenda and board packs. Attending and taking minutes of board meetings. Preparation and filing of documents with Companies House to comply with statutory requirements. Preparation and issue of loan note documents and maintenance of loan note registers. Coordination and preparation of responses to ‘Know Your Customer’ (KYC) requests. Preparation of dividend and intragroup loan documents. Preparation and issue of loan note documents and maintenance of loan note registers. Maintenance of policies specific to portfolio. Preparation and maintenance of bank mandates. Planning of board meetings which includes liaison with internal and external stakeholders. Coordinate and schedule board and shareholder meetings including liaison with internal and external stakeholders. Attending to queries that arise within the Group relating to Company Secretariat issues using Blueprint, SharePoint and paper records. Maintaining awareness and knowledge of changes within Company law. Contribute to the maintenance of corporate governance procedures. Act as company secretary for individual limited companies. Filing and maintaining hard and soft copy documentation as required, using Blueprint, SharePoint. Providing support to other members of the Secretariat team when required during periods of absence or when workload pressures dictate. Ensure that all services are delivered to a high standard and within deadlines. Undertake such other duties as may reasonably be determined as commensurate with the grade of the post. Occasional travel to other offices. This job description is a summary of the typical functions of the role, not an exhaustive or comprehensive list of possible role responsibilities, tasks and duties and is subject to review. Part 3 Person Specification Person Specification Essential Previous company secretarial experience. Excellent working knowledge of Microsoft office suite. Excellent standard of general education. CGI/ICSA student. Extensive minute taking experience. Good working knowledge of the Companies Act 2006 Desirable Knowledge of the PFI industry. CGU/ICSA qualified/part-qualified. Personal Attributes Excellent communication skills Reliable and self-motivated Proactive approach Articulate Good timekeeping Strong organisational, prioritisation and planning skills Strong team player Commitment to knowledge sharing and personal development Discretion and the ability to communicate with all types of individuals at all levels Ability to work on own initiative Special Conditions Some overnight travel may be required. Location: Daresbury Job type: Full time Salary: Competitive Benefits: We are proud to offer a range of excellent benefits including family friendly policies such as enhanced maternity and paternity pay, menopause support, private medical insurance and healthcare cash plan, access to online GP services, generous pension plan, 25 days annual leave increasing with service, hybrid and flexible working opportunities, life assurance, and a commitment to ongoing learning and development opportunities including support with professional study and memberships. Diversity: We re incredibly proud to be an equal opportunity employer and are working to create a more diverse and inclusive workplace that celebrates diversity and creates equity amongst our employees. We are proud of the work we have done so far, but know that we still have a way to go both as an employer and in supporting the industry to represent the communities and society we operate in. We encourage applications from candidates of all backgrounds. If you require reasonable adjustments at any part of your application, please get in touch.