Office facilities administrator

OFFICE AND FACILITIES ADMINISTRATOR (Incorporating Health Safety) This is an office-based position Monday to Friday 08.00 ndash; 16.30 GBP29,500.00 Plus bonus and benefits. Reception duties to include: Answer incoming telephone calls directing to correct personnel Answer buzzer to let visitors into premises ndash; ensuring Health and Safety is followed and provide basic hospitality when required Receive and distribute all incoming post Administration duties to include Administration of the Health, Safety and Environmental policies of the company Complete online audits for Safe Constructor and ConstructionLine. Ensure all Insurance documentation and Health and Safety Certificates are in date and distributed as necessary. Ensure that customers who require this information are updated Respond to Health Safety documentation enquiries from customers Email out trade partner updates Arrange/conduct Annual Health and Safety Audits, Fire Risk Assessments Keep Health Safety and Environmental Monitor List and facilities schedule up to date Assist where necessary with posting/emailing company information Facilities to include Arrange quarterly, monthly and annual servicing of all facilities Perform 3 monthly housekeeping checks Booking of board room and/or training room when necessary and arrange buffets. Fire Marshal ndash; we will arrange necessary training Conduct at least one annual fire drill a year Arrange HSE meetings/preparation of agenda Conduct fire alarm testing every Tuesday Requirements Meticulous attention to detail Organisational skills Good communicator Good command of the English language both written and spoken Be a team player Willing to work with all departments