Office assistant seasonal surrey 608261

Office Assistant Seasonal Surrey GBP14 per hour This role is 5 from 7 days with variable hours but some flexibility during our busy season is key. Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties we maintain are presented to the highest standard possible. This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service. We are looking for an Office Assistant to undertake the following duties on a day-to-day basis: Key Responsibilities Continuously monitoring office purchasing system, contacting companies for large orders and negotiating good discounts wherever possible Maintain accurate log of suspend transactions with any relevant suppliers to ensure each item is correctly allocated to individual Client Ensure any items arriving into the office are forwarded to Client as soon as possible Logging stock and ensuring this is kept up to date Going to shops to source and purchase items on an ad hoc basis Maintain awareness of any items kept in stock to ensure they are used before any new items ordered Liaise with Office Manager regarding any orders that we are unable to fulfil Consolidation of credit card statements and ensure receipts are attached accordingly To be responsible for correct filing of contracts, receipts, delivery notes and all other relevant paperwork Receiving deliveries and ensuring they are correct Ensure that received goods in are marked off on the order forms and filed appropriately when complete Checking the validity and authenticity of invoices and ensuring all totals are correct Checking for duplication of invoices Ensuring that invoices are authorized through the correct channels and forwarded appropriately Ensure that mobile phones are logged correctly in and out, to and from clients Pack with care and organize shipping of any items that need to be sent to Client Identify and organize the safe packing of any hazmat items separately to those of a safe nature Making restaurant reservations and co ordinating take away orders as required Help with any party planning, including design ideas, placing orders and helping with on the day set up and take down Organise cars, drivers and security as requested To maintain a clean and organised workplace at all times Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system To carry out any other reasonable requests as instructed by Management To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality. To provide excellent customer service to all visitors and callers Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality. Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times. Provide a highly customer focused service to the company and client at all times. Provide cover for colleagues during periods of absence. Adhere to all Company policies and procedures, particularly in regard to health and safety. Any other duties as and when required. Knowledge/Experience/Skills/Abilities Previous office administration experience Previous experience processing invoices and dealing with stock control Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet Strong numerical skills Personal Attributes Highly conscientious Strong time management, organisation and planning skills High level of written and verbal communication skills across all levels Enthusiastic and self-motivated with the ability to use their initiative Highly flexible and adaptable Can work under pressure with the ability to meet strict deadlines Reliable and punctual Highly professional and presentable Able to work well in a team and unsupervised Extremely confidential and discreet Can follow instructions in a cooperative and accurate manner Logical and systematic Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously Highly level of customer service with an excellent telephone manner Apply now