Administrator

Position: Administrator Location: Belfast (Docks) Minimum 5 months Client: Multi disciplined Industrial contractor who provide a diverse range of specialist services. Working for both public and private sector customers. Skills Responsibilities: We are looking for enthusiastic and hardworking individual that can work as part of a team and to provide admin support to the company. Key Duties and responsibilities- * Greeting and welcoming clients and visitors and directing them to the correct person in the organisation. * Ensure all visitors are recorded in the visitor book. * Answering the telephone promptly and transferring them to the relevant department. * Screen calls and deal with all general enquiries * Responding to emails in the Info inbox ensuring messages are accurately recorded and forwarded appropriately, filing emails. * Responsible for incoming and outgoing post and deliveries including taking items to the Post Office * Organising meeting rooms * Making bookings: Trains and making travel arrangements. Flights Hotels and other accommodation * Organise hotels and restaurants for York races on an annual basis if required. * Book tables at restaurants when requested. * Organise donations for charities. * Maintaining portals * Creating and sending Dropbox links * Logging tenders and updating their status in Immortalis and the files * Printing and scanning various documents/files This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business. The ideal candidate will have experience in a similar role - Full training will be given. Excellent career prospects (potential to move into other areas of the business)