P t receptionist administratror

Our international client based in Walton-on-Thames, Surrey requires an experienced Part-Time Receptionist/Administrator to join their team. Responsibilities: * Presenting a professional front-of-house corporate image to callers, visitors, and staff. * Answer incoming telephone calls, greeting visitors, and customer support. * Assist Facilities where appropriate, including managing mail and ordering stationery. * First point of contact for staff reporting building/landlord issues to Helpdesk and maintaining records of such reports. * Arranging travel: taxis and couriers, and supporting Facilities where necessary with hotel bookings and flight bookings. * Ad hoc administration duties for Facilities Manager assisting with ad hoc projects. * Taking hospitality bookings for internal and external meetings, and informing I.T. when AV equipment is required. * Monitoring Facilities and reception mailboxes * First point of contact for staff requesting service from our off-site records management service provider. Daily duties will include, but are not limited to: * Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers. Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away. Announce calls when transferring calls. * Check messages from the nighttime voice- mailbox. * Greeting visitors in a professional, courteous, and helpful manner. * Ensure all guests and visitors sign in and receive guest badges. * Notify employees of guest and visitor arrivals. * Handle incoming deliveries to the front desk and distribute/ arrange courier shipment/same day/overnight. * Sort post in the morning, and collate post throughout the day in readiness for collection. * Assist the Facilities Manager in sourcing and ordering stationery, and sundry office supplies including water and catering. * Book taxis for internal and external customers. * Ordering collection and delivery of records from our off-site archive management service supplier, and managing the process generally * .Assisting Facilities Manager with informing building maintenance of requests (e.g. air-con). * Monitor and log requests through Facilities. * Monitor and control car parking in conjunction with Security. * Liaise with cleaning/security teams and report issues to Facilities Manager. * Support Facilities with general administration duties and ad hoc projects as required. * Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying. * Handle routine correspondence in the office. Relationships: Reporting to the Facilities Manager With all employees With all external visitors Hours: 8.30 a.m. to 1.00 p.m. Desirable Qualifications and Experience: 1. Previous reception experience 2. Good communication and PC skills 3. Good customer service skills Uniform to be provided by Company * Free lunch Interested? Please Apply