Pa part time

Job Description Personal Assistant (Part Time) Provide a high standard of confidential administration/secretarial support to management board Provide first class administration support to ensure daily workload and priorities are met Reporting to: Management Working Relationships: Children attending the club and their parents or carers Management and staff, students and volunteers Childcare and play organisations, schools, registering authorities Main duties include: Plan, organise and coordinate meetings, training events, children outings and assist in the coordination of projects To take minutes at senior management meetings, type and distribute electronic or hard copies within the given timeframe, ensuring dissemination of information requested at meetings Produce high quality letters and reports using detailed knowledge of software packages such as Microsoft Office, Word, Excel, and PowerPoint Update the Corporate internet site as and when required Copy typing and audio typing as appropriate Deal efficiently with emails, telephone queries, mail and to communicate all relevant information to senior management Manage an efficient filing system and suggest and implement new and improved systems and ways of working to increase efficiently and effectiveness Maintain annual leave and sickness records for the management team Administration and record keeping, including staff and child records, financial records, ordering and purchasing, and working within an agreed budget Ensure matters of confidential nature, including information relating to other employees, parents and children are not divulged to any unauthorised person To maintain directors privacy at all times Office Duties: To coordinate the children’s pick up service, and taxis Ensure and maintain adequate stationary stock levels to an acceptable level and order the required stationary and supplies Ensure daily food supplies are adequate and carry out the food shop for Redbrick Club as and when required Manage petty cash and gain appropriate management authorisation Maintain accurate and efficient records, receipts, invoices and basic bookkeeping To undertake tasks delegated by the management Ensure the club runs effectively at all times Act as a point of contact for parents, external agencies and visitors and manage the reception desk Respond to service users with tact and sensitivity and ensure all queries are followed up in a timely manner Developing and maintaining good communication with all members of the club, with schools, and especially with parents Roles and Responsibilities: Post holder will be expected to comply with Redbrick Academy’s commitment to safeguarding and promoting the welfare of children and young people To undertaking appropriate and relevant training Establish ground rules that underpin appropriate behaviour and respect for others Demonstrate the application of codes of practice and principles on inclusiveness, including respect for confidentiality Promote equality and engage with diversity, and know how to challenge discriminatory behaviour and attitudes Comply with all policy and codes of practice of Redbrick Academy and Monitor and maintain a healthy, safe and secure working environment To be aware of the confidential aspects of the post. Breaches of confidentiality will result in disciplinary action that may involve dismissal The post holder must comply with the Data Protection Act 1998 Security: The post holder has a responsibility to ensure the preservation of property and resources that belong to Redbrick Academy. Purpose of Job Description This job description is provided as an outline of the key tasks and responsibilities and is not intended to be an exhaustive list. The post holder must be flexible in the duties performed and is expected that similar duties not specially listed above will be carried out as and when required. The job will change over time to reflect the changing needs of the organisation and its services, as well as the personal development needs of the post holder. How to Apply: E-mail a CV or covering letter to [email protected] For further information ring 0161 465 1792